MAVEN FLEET is a family run business in the manufacturing industry that focuses on fleet upfitting solutions across America. Currently we are seeking an Experienced Order Tracking & Data Entry Specialist to join our team.
The Order Tracking & Data Entry Specialist is responsible for creating and maintaining work orders, packing lists, and invoices, while keeping order information accurate and up to date across systems. This role is a key link between production, shipping, and office teams, requiring strong attention to detail and the ability to keep information organized and current across multiple platforms.
Key Responsibilities:
- Create and maintain work orders based on customer and production requirements.
- Prepare packing lists to accompany shipments, ensuring accuracy against order details.
- Process order invoicing in a timely and accurate manner.
- Update and maintain Smart Sheet trackers to reflect current order status across teams.
- Coordinate with production, shipping, and sales teams to ensure order information stays accurate and current.
- Identify and resolve discrepancies between work orders, packing lists, and invoices.
- Maintain organized digital records of orders, invoices, and shipment documentation.
- Communicate order status updates to internal teams as needed.
- Support process improvements to order tracking and data entry workflows.
Qualifications:
- Strong data entry skills with high accuracy.
- College diploma/degree in a relevant field.
- Proficiency with Microsoft Office (Excel, Outlook, Word); experience with Smart Sheet or similar tracking tools an asset.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and deadlines simultaneously.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively across teams.
- Ability to work between both shop and office environments.
- Ability to read and understand drawings and renderings.
Working Conditions:
- Office environment within a manufacturing facility.
- Primarily desk-based with regular computer use.
- Occasional interaction with the production floor to confirm order details.
- Full-time hours with occasional flexibility based on business needs.
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
Work Location: In person
Job Types: Full-time, Permanent
Pay: From $22.00 per hour
Experience:
- Press brake machine: 3 years (preferred)
Work Location: In person
