Position Purpose and Summary
This role advances the mission and vision of Trinity Western University by actively coordinating the day-to-day execution of marketing and communications projects across the University on behalf of the Office of University Advancement.
As the internal marketing projects champion with a bias for action, this individual drives forward marketing initiatives that meet or exceed stated project goals while also demonstrating an ability to manage project timelines, effectively plan resources and work collaboratively across teams.
Key Areas of Accountability
Marketing Coordination
-
Build, develop and maintain strong internal relationships through exceptional project delivery and project results that meet expectations for being on brand, on time, and on budget.
-
Lead all project communication and meeting rhythms with cross-functional stakeholders
-
Proactively update cross-functional stakeholders with communication about project progress.
-
Continually manage stakeholder expectations as they relate to project timelines and delivery.
Project Coordination
-
Ensure successful project execution and timeline management through such tools as critical paths, meeting rhythms, meeting agenda and post-meeting ‘next steps’ emails.
-
Successfully coordinate marketing projects ensuring a smooth and continuous flow of work.
-
Ensure brand and messaging of projects align with corporate brand strategy.
-
Set clear priorities for internal services team members through regular production meetings.
Marketing Services Delivery
-
Leverage other team members and freelancers to successfully execute marketing projects
-
Prepare Project & Creative Briefs for manager review for all projects, ensuring communication of all necessary project information (e.g., goals, due date, specifications, and timelines)
-
Maintain proactive and consistent communication with internal marketing services team to ensure they are apprised of project status, actions to be taken or course corrections required.
Marketing Services Administration
-
Ensure resource forecasting for all active client projects is complete and accurate
-
Adhere to stated protocols and standards for expense and GL tracking
-
Ensure daily time tracking and projects entry into Wrike (project management software).
Key Interactions
Reports to: Marketing Manager / Director
Job Standards and Requirements
Education: Bachelor’s degree or equivalent experience in Business, Marketing, Management or Communications
Experience:
-
2-3 years of marketing, communications, or project management experience
-
Experience with Salesforce and Salesforce apps (e.g., Marketing Cloud, Enrollment Rx), an asset
-
Experience with project management and marketing automation platforms, an asset
Knowledge and Skills:
-
Foundational understanding of marketing strategy, marketing management, and project execution.
-
Problem-solver with demonstrated critical thinking ability to creatively meet goals.
-
Project management prowess with critical-path mastery and an ability to “get stuff done”.
-
Ability to execute within established process but able to freestyle as needed.
-
Bias for action and taking the initiative to ensure results.
-
Able to work independently or as part of a team as needed.
Personal
Driven and inspired by the idea of positively impacting the various marketplaces of life through the development of godly Christian leaders by serving the Trinity Western University community.
A dedicated and mature evangelical Christian with an earnest desire to serve in family, church, work, and community. Affirm and support TWU’s mission, values, Statement of Faith, and Community Covenant. Strength of character and reputation, integrity, focused. A winsome personality with a positive and friendly attitude.
Servant-Leader Way of Life
Act in a manner that exemplifies Jesus Christ in all on and off-campus contacts thereby living out the servant leadership mission of the university and contributing effectively towards achieving the institutional and Kingdom goals of the organization.
Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.
Benefits Of Working at TWU:
-
A comprehensive benefits package which includes extended health, dental, and insurance and an RRSP matching program.
-
Annual statutory holidays (14) with generous vacation accruement.
-
Tuition Benefit for TWU undergraduate and graduate level courses to enhance knowledge and professional competency.
-
Torch tuition scholarship for dependents of eligible employees attending TWU.
-
Free access to TWU’s fitness/gym facilities and the Norma Marion Alloway Library.
-
Subsidized meals at the main cafeteria.
-
Discounts and perks for the on-site Trinity Western Outfitters Campus Store and coffee shops, as well as shops and restaurants in Fort Langley.
-
Wellness benefits (i.e., counselling, sick days, personal days, and health/wellness spending account).
-
Free recreational equipment rentals (e.g., paddle boards, snowshoes, kayaks, etc.).
-
Free employee parking on campus.
-
Special community events throughout the year.
-
Employee and Family Assistance Plan (EFAP).
-
A positive Christian fellowship environment.
Trinity Western University encourages applications from all eligible candidates who are able to commit to the University’s mission, values, and Christian identity as articulated in its Statement of Faith and Community Covenant. We are committed to an ethic of inclusion and to the equal treatment of all persons without discrimination in accordance with human rights law.
We particularly invite applications from indigenous people, women, persons with disabilities, and visible minorities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Persons with disabilities who anticipate needing accommodations during the application process should contact People & Culture.
Trinity Western University is located on the traditional ancestral territory of the Sto:lo people.
