About the Firm
O'Connor MacLeod Hanna LLP is a full-service law firm with a well-established practice in the heart of Oakville. We are known for practical legal advice, excellent client service, and strong community involvement.
We offer a collegial, team-oriented, diverse, and inclusive workplace in which lawyers and staff are supported in developing their skills and contributing meaningfully to client service.
Position Overview
We are seeking an experienced Part-Time Corporate Legal Assistant to support our Corporate Legal Department in Oakville. The successful candidate will provide day-to-day legal and administrative support to two or more lawyers and will work closely with clients, firm personnel, government offices, and service providers.
· Location: Oakville, Ontario
· Schedule: Part-time, approximately 20 Hours per week
· Compensation: $[insert hourly rate or range] per hour
Key Responsibilities
· Maintain and update physical and electronic corporate minute books and records.
· Prepare routine annual resolutions, annual returns, director and officer changes and registered-office changes.
· Prepare and organize documents for incorporations under lawyer supervision.
· Prepare and file PPSA and business name registrations, renewals and amendments.
· Manage calendars, diarize filing and transaction deadlines, and follow up on outstanding documents and signatures with clients.
· Open, maintain, and close client files; update client and matter information; organize correspondence and closing records; and assist with billing and invoice preparation.
· Communicate professionally with clients, lawyers, accountants, government offices, financial institutions, and service providers.
· Maintain strict confidentiality and comply with firm policies, privacy obligations of clients, and records-management procedures.
· Perform other related corporate legal assistant and administrative duties as required.
Qualifications and Skills
- At least two (2) years of experience as a corporate legal assistant or corporate law clerk in a law firm or legal department, or an equivalent combination of relevant education and experience.
- Working knowledge of Ontario and federal corporate filing practices and corporate records.
- Strong attention to detail, organization, time management, and document-production skills.
- Ability to work independently, exercise sound judgment, manage competing priorities, and collaborate effectively with lawyers and staff.
- Excellent written and verbal communication and professional interpersonal skills.
- Proficiency with Microsoft 365, including Word and Outlook; experience with OnCorp, Appara and GhostPractice would be an asset.
- Demonstrated discretion and ability to handle confidential and sensitive information.
How to Apply
Please submit your résumé and a brief cover letter, in confidence, to [email protected]_ with “Part-Time Corporate Legal Assistant” in the subject line.
We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
O'Connor MacLeod Hanna LLP is committed to an inclusive and accessible recruitment process. Accommodation is available upon request for candidates participating in any stage of the selection process.
Pay: $28.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- Company events
- Flexible schedule
- On-site parking
Ability to commute/relocate:
- Oakville, ON L6K 3W5: reliably commute or plan to relocate before starting work (preferred)
Location:
- Oakville, ON L6K 3W5 (required)
Work Location: In person
