Part-time: Approximately 15 hours/week
Location: Close to Eglinton Avenue West and Avenue Road
About Us:
We are a warm, collaborative multidisciplinary Natural Health Clinic. We’re looking for an organized, service-oriented Part-Time Receptionist & Administrative Assistant to join our team!
This is a temporary position covering a maternity leave through March 2027, with a high possibility of continuing beyond that date.
The Schedule:
We’re ideally looking for someone available for three approximately 5-hour shifts per week, with our greatest need on Mondays, Tuesdays and Fridays
Afternoon and early evening availability is particularly important, as this role will eventually include independently closing the clinic at the end of the day, probably starting around noon and possibly staying as late as 6pm.
What you’ll be doing:
- Welcoming patients and providing excellent front-desk customer service
- Booking, rescheduling and managing appointments
- Answering phones, emails and patient inquiries
- Processing payments on POS machines
- Assisting with administrative tasks
- Private Insurance direct billing
- Supporting a team of multidisciplinary healthcare practitioners including Chiropractors, Physiotherapists, RMTs, etc.
- Closing the clinic, occasionally covering days off for the full time staff
- Helping keep the clinic organized, stocked and running smoothly
- Assisting with clinic laundry and light cleaning
- Occasionally moving file boxes, supplies or other moderately heavy items
- Helping with occasional seasonal tasks, such as clearing snow near the clinic entrance
What we’re looking for:
*Experience using Jane as an Administrator in a multidisciplinary clinic is strongly preferred*
Our ideal candidate also has:
- Previous medical, wellness or healthcare Reception/Administration experience
- Experience with private insurance direct billing is a significant asset
- Strong computer skills, particularly with Mac OS and Microsoft Excel
- Excellent customer service and interpersonal skills
- Strong organizational skills and attention to detail
- Confidence working independently and taking initiative
- The physical ability to assist with laundry, supplies, file boxes and other general clinic tasks as needed
We’re a busy, established multidisciplinary clinic and are looking for someone who is warm and professional with patients, comfortable taking initiative and multitasking with competing priorities.
To apply, please send us your resume with a brief note with details about your:
- Relevant experience
- Familiarity with Jane
- Availability on Mondays, Tuesdays and Fridays.
Please do not call, email only.
Job Types: Part-time, Temporary
Pay: $25.00 per hour
Application question(s):
- Are you available on Monday, Tuesday & Friday afternoons?
- Do you have any experience using Jane as an Administrator for a Multidisciplinary clinic?
- Do you have any experience with Private Insurance Direct Billing?
Work Location: In person
