Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will be the first point of contact for visitors and callers, ensuring a positive and professional experience at all times. Your friendly demeanor, organizational skills, and ability to manage multiple tasks efficiently will contribute significantly to our smooth daily operations. This paid position offers an exciting opportunity to develop your administrative and customer service skills in a dynamic environment.
Responsibilities
- Greet visitors warmly and direct them appropriately, maintaining a professional and approachable demeanor.
- Manage multi-line phone systems, screen calls, take messages, and transfer calls with excellent phone etiquette.
- Handle front desk duties including checking in visitors, scheduling appointments, and maintaining visitor logs.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and other relevant software.
- Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents.
- Support administrative functions such as photocopying, scanning, proofreading documents, and managing correspondence.
- Assist with basic bookkeeping using QuickBooks or similar software to track payments and expenses related to office operations.
Requirements
- Proven clerical experience or office experience with strong organizational skills.
- Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and familiarity with multi-line phone systems.
- Strong data entry skills with high accuracy; ability to type quickly while maintaining attention to detail.
- Customer service experience with a friendly attitude and professional phone etiquette.
- Previous experience working in a medical or dental office is a plus, especially familiarity with front desk procedures in healthcare settings.
- Knowledge of bookkeeping software such as QuickBooks is preferred.
- Ability to handle multiple tasks efficiently while maintaining a positive attitude under pressure.
- Basic proofreading skills to ensure clear communication in all written materials.
Join us as a Front Desk Receptionist and be part of a team that values professionalism, efficiency, and exceptional customer support! This role offers the chance to grow your administrative expertise while making a meaningful impact on our organization’s daily success.
Pay: $16.00-$20.00 per hour
Work Location: In person
