Supporting the Program Manager of Surgical Care Alberta, the Administrative Assistant is responsible for providing administrative management services for the Program Manager and the organization and participates in planning and implementation of initiatives and projects and achieving the goals and objectives of the organization. This position acts on behalf of leadership in fulfilling operational accountabilities and assisting leadership in managing a wide scope of responsibilities in accordance with priorities for Surgical Care Alberta and Acute Care Alberta.
They will provide services in office management, issues management, strategic planning support, portfolio support, committee support, project management, interest holder liaison and executive administrative support. This position will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives in Surgical Care. This position assists in the management of correspondence, documents, data collection; maintains appointment calendars, assists with patient inquiries, generating reports, coordinates and schedules meetings, prepares meeting packages and takes and distributes minutes; expense claims, time entry, and assists with IT issues. This position is responsible for supporting and organizing several related activities to ensure the goals and objectives of the team are accomplished. The incumbent will be required to provide a high standard of interpersonal communication and must demonstrate confidentiality, flexibility, and initiative working with members of the Surgical and Acute Care Alberta Leadership Team. The incumbent will achieve the goals and objectives of the portfolio and assist in managing a wide range of sensitive and complex issues. To ensure your skills and qualifications are considered please attach a resume and cover letter with your application.
- Classification: Administrative Support
- Union: Exempt
- Unit and Program: Surgical Access
- Primary Location: Southport
- Location Details: Eligible to work remotely within Alberta
- Negotiable Location: Provincial
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 03-SEP-2026
- Date Available: 14-SEP-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $23.78
- Maximum Salary: $39.66
- Vehicle Requirement: Not Applicable
Required Qualifications:
Bachelor’s degree in Business Administration, Communications or a related field. Minimum of three years’ experience in an administrative role. Experience with medical transcription, communicating with patients and families, and working within a multidisciplinary healthcare team. Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams). Working knowledge of Connect Care application and SharePoint software. Working knowledge of Acute Care Alberta and Health Service Delivery Organization systems and processes including familiarity with policies, human resource activities, and information systems. Minimum of five years’ experience working within a large and complex healthcare organization. Combination of education and experience will be considered.
Additional Required Qualifications:
Ability to multitask and work efficiently within a fast-paced environment with constant interruptions and changing work demands required. Demonstrated ability to problem solve and use creative thinking. Excellent time management and interpersonal skills required. Demonstrated ability to effectively work independently as well as within a multidisciplinary team. Accurate data entry and attention to detail skills required. Intermediate computer and keyboarding skills required. Demonstrated knowledge navigating through and working with a variety of computer applications including Connect Care, Outlook, Word, Excel, Connect Care, Markview, ESP, Insite, SharePoint and ePeople required. Previous experience in a large, complex organization, particularly within the healthcare field, is preferred and considered an asset.
Preferred Qualifications:
Experience supporting leadership and physician portfolios considered an asset. Clerical experience in an acute, fast-paced, time sensitive healthcare environment. Excellent communication, telephone, and organizational skills. A positive attitude, demonstrate a professional image, exceptional customer service ability, be a strong team player, a problem solver and be flexible with ability to adapt to change.
