Wheaton Collision Centre is looking for an organized, detail-oriented Shop Administrator / Close-Out Coordinator to join our team. This role is responsible for finalizing completed repair files, processing invoices, and helping ensure a smooth and positive vehicle pickup experience for our customers.
Key Responsibilities
- Review completed repair files for accuracy and missing information
- Check parts, labour, sublets, materials, and supplements before final billing
- Prepare, scan, save, and submit required insurance documents
- Notify customers when vehicles are ready for pickup
- Assist with rental returns, shuttle coordination, and customer handovers
- Reconcile invoices, payments, deductibles, and billing adjustments
- Maintain organized digital and physical filing systems
Qualifications
- Strong computer skills and comfort working with digital files, PDFs, email, and databases
- Basic accounting, bookkeeping, invoicing, or accounts receivable experience preferred
- Excellent attention to detail and accuracy
- Strong communication and customer service skills
- Automotive, autobody, dealership, or insurance experience is an asset
- Willing to train the right candidate
What We Offer
- Competitive pay based on experience
- Full-time Monday to Friday schedule
- Daytime hours
- Supportive team environment
- Training on shop and insurance software
If you are organized, dependable, and enjoy keeping paperwork, billing, and customer communication running smoothly, we’d love to hear from you.
Wheaton GM is locally owned and operated since 1987. We are an equal opportunity employer, however only selected applicants for interviews will be contacted.
Pay: From $40,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
