Access and Privacy Coordinator
(Job ID# 2026.92T)
Temporary, Full Time (July 2026 ¿ January 2027)
Come work with us!
Employment with the Town of Georgina offers an opportunity to make a positive difference in our community. We are a progressive, forward-thinking organization focused on continuous improvement, innovation and providing exceptional customer service. We offer a collaborative team environment and an excellent place to take charge of your career.¿
Position Purpose:
Responsible for reviewing, updating and implementing the Town-wide privacy program; developing and implementing the privacy impact assessment process; providing guidance, direction, technical assistance and training to staff; updating current policies and developing relevant policies, procedures, and training relating to the protection of personal privacy and provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); coordinating initiatives to ensure compliance with MFIPPA; promoting the continued establishment of a culture of openness and privacy protection. For full details, please see attached job description.
Minimum Qualifications
- Four-year University degree in Public Administration, Information Sciences or related discipline.
- Two (2) years related experience in records management, preferably in a municipal environment.
- Must have a valid Drivers¿ License and access to a reliable vehicle for use on corporation business.
- Working knowledge of municipal/provincial/federal statutes and industry standards related to records and information management systems and records retention requirements.
- Excellent verbal and written communication skills to deal effectively in person and by telephone at all times.
- Thorough knowledge of records and information management and Municipal Freedom of Information and Protection of Privacy Act.
How to apply
Qualified applicants are invited to submit a resume and cover letter, identifying the Job Title and Job ID#. Please apply by visiting the www.georgina.ca/careers no later than 11:59 pm on the closing date. The assessment process may include a practical test and/or interview.
Committed to diversity and a barrier-free environment
The Town of Georgina is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We encourage applications from people with disabilities and will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Team if you require an accommodation(s) and we will work with you to meet your needs throughout any stage of the process. Please be advised that this information will be treated in a confidential manner.
We thank all candidates for their interest, however only those being considered will be contacted.
Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection. Further information concerning the collection of personal information should be directed to the Human Resources Manager, Town of Georgina, 26557 Civic Centre Road, Keswick, ON L4P 3G1 (905) 476-4301
JOB DESCRIPTION
Title: Access and Privacy Coordinator
Employee Group: Non-union
Department: Corporate Services
Indirect Reports: Students
Responsible for reviewing, updating and implementing the Town-wide privacy program; developing and implementing the privacy impact assessment process; providing guidance, direction, technical assistance and training to staff; updating current policies and developing relevant policies, procedures, and training relating to the protection of personal privacy and provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); coordinating initiatives to ensure compliance with MFIPPA; promoting the continued establishment of a culture of openness and privacy protection.
- Responsible for a review of the Town¿s privacy program, including establishing a framework for privacy impact assessments.
- Conducts Privacy Impact Assessments in consultation with staff to review new programs, provides advice on privacy compliance and risk management, develops policy and procedures on access to information activities, makes recommendations on strategy and governance and delivers training.
- Develops and updates policies and procedures for the privacy program based on legislative requirements, best practices, current research and staff input.
- Provides guidance and communicates changes to the Town privacy program, including policies and procedures, to Town staff.
- Develops a variety of training material for staff and provides training to Town staff on privacy, legislative requirements and best practices.
- Responds to privacy breaches and provides advice to staff to mitigate their impact, working with the IPC where appropriate.
- Assists the Town Clerk in the development of corporate direction and strategic initiatives with respect to corporate records and information management.
- Coordinates initiatives to ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act.
- Responds to inquiries from both the public and staff, related to access to information and privacy protection.
- Assists Town staff with the implementation of the corporate records management program, electronic document and records management system and Records Retention Schedule.
- Responds to general enquiries from and liaises with the general public, internal staff and Members of Council, other levels of government and staff on the telephone, in person, and through written correspondence regarding all aspects of the operations of the Clerks Division referring requests to other departments as required.
- Assists Clerk¿s Division with other duties as assigned.
- Assists the Town Clerk and Deputy Clerk in the conduct of municipal elections and by elections.
- Participates in the Town¿s Health & Safety Program and follows safety practices in work methods and procedures. Observes and complies with all relevant health and safety regulations.
The foregoing is intended to outline the general description of the duties and responsibilities for this position. It is not intended nor should it be interpreted as a complete description. The Town of Georgina reserves the right to amend this position description at any time provided that such change does not represent a substantive change in the purpose or essential nature of the position.
- Four year University degree in Public Administration, Information Sciences or related discipline.
- Two (2) years related experience in records management, preferably in a municipal environment
- Working knowledge of municipal/Provincial/Federal statutes and industry standards related to records and information management systems and records retention requirements.
- Thorough knowledge of records and information management and Municipal Freedom of Information and Protection of Privacy Act, including privacy impact assessments.
- Knowledge and experience with electronic document and records management systems an asset.
- General knowledge of municipal elections processes.
- Excellent verbal and written communication skills to deal effectively in person and by telephone at all times.
- Ability to demonstrate a high degree of professionalism, integrity, tact and maintain confidentiality of corporate information.
- Skill and efficiency required in the use of computer and associated software, including word processing, spreadsheets, internet, email, scanner and the manipulation of documents.
- Must have a valid Drivers¿ License and access to a reliable vehicle for use on corporation business.
- Up to one (1) year on the job for the period of adjustment, orientation and adaptation.
