Wedding Planner and Coordinator
Overview
We're looking for Gems.
The Pendennis Weddings and Events team is driven by excellence. Our work can be stressful, is often chaotic, and it's a lot of fun! If you want to work in a place that will challenge you and require the best from you, we'd love for you to join us. Each of us does anything and everything to serve our guests, from bringing the party to cleaning the toilets. Everyone (including our CEO) has cleaned up vomit, and we are equally proud of our sophisticated event execution as we are of our can-do attitude. If you want to join our team, we promise it'll be fun, lots of work, and an incredible chance to grow and learn.
Regardless of the role you fill on the team, we have some things that make us unique:
1. We expect our team to give us feedback, and we listen. After every event, we expect everyone who worked the event to give us feedback from their perspective. In order to be excellent, we have to listen to those who are there and work to improve.
2. We expect our team to take feedback, often directly, and in the moment. Events aren't about our own egos, but about the client experience. Making sure we are doing our best means recognizing gaps and fixing them as soon as possible.
3. We work really really hard and we love it. No slackers here!
Job Title: Wedding and Events Coordinator
Location: The Pendennis Weddings and Events, [Location]
Position Type: Full-time
Hours: Up to 12 Hours shifts on event days, often working events on evenings and weekends. Otherwise, flexible schedule on non-event days. Admin required outside of event days.
About Us: At The Pendennis Weddings and Events, we pride ourselves on delivering unparalleled experiences for our clients, ensuring every event is flawlessly executed with the highest level of sophistication and attention to detail. Our venue is known for its modern and luxurious atmosphere, exceptional service, and a unique blend of elegance and charm, providing the perfect setting for weddings, corporate events, and private gatherings. We are looking for an experienced and passionate Wedding and Events Coordinator to join our team and help us create unforgettable experiences for our clients.
Job Overview: The Wedding and Events Coordinator will be responsible for managing and executing all aspects of events at The Pendennis Weddings and Events, with a focus on weddings. The ideal candidate will be organized, detail-oriented, and possess strong interpersonal skills to liaise with clients, vendors, and our in-house team to ensure that each event is seamlessly planned and executed. From Walk Through to the final farewell, the coordinator will be the key point of contact for clients and will play a pivotal role in bringing their vision to life.
Key Responsibilities:
You will be the bridge between our couples, vendors, and internal team.
Your responsibilities will include:
- Managing client communication from inquiry to event day
- Leading venue tours and client consultations
- Creating timelines, floorplans, and event run-of-shows
- Coordinating vendors (florals, catering, DJs, rentals, décor, etc.)
- Managing wedding and event details with Planning Pod
- Running rehearsals and wedding day logistics
- Leading setup and tear-down solo or with our in-house team
- Being the on-site decision maker during events
- Problem-solving calmly when things change (because they always do)
You will work closely with the CEO, Lead Coordinator, Bar Manager, and Operations team to ensure every event is executed at the highest level.
Qualifications:
- Proven experience as a Wedding and Events Coordinator, Event Planner, or in a similar role within a luxury company, high-end venue or hospitality environment. Evidence of strong customer service skills is a must.
- Exceptional organizational and project management skills, with the ability to manage multiple events simultaneously (not on the same day).
- Strong communication skills and a client-first attitude, with the ability to build and maintain relationships with clients, vendors, and colleagues.
- In-depth knowledge of wedding traditions, event planning processes, and vendor services.
- Excellent problem-solving abilities and a calm demeanor under pressure.
- A passion for event design, customer service, and the ability to turn a vision into reality.
- Proficiency in Planning Pod is a plus
- Availability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
- Own a Apple laptop in good working condition
- Have experience in excel, word, gmail, and Canva
- Can provide documents proving their organizational skills
- Have a well-organized inbox for their e-mails, as well as no notifications on their phone
Why Join Us?
- Be a part of a dynamic and supportive team dedicated to creating memorable events for our clients.
- Work in a stunning, high-end venue with a reputation for excellence.
- Competitive salary with performance-based incentives including all-inclusive trips.
- Opportunities for professional development and career growth.
Pay: $25.00-$35.00 per hour
Benefits:
- Extended health care
- Flexible schedule
Application question(s):
- Please list the software you are experienced with:
- List three details that make an event feel elevated:
- What are three essential elements required at every event. Ex. Napkins.
- What experience do you have running weddings?
Experience:
- Event Planning: 1 year (required)
Location:
- Edmonton, AB T5H 3V5 (required)
Work Location: In person
