Part-Time Real Estate Office Assistant
Job Overview
We are seeking an organized, detail-oriented Part-Time Office Assistant to support our real estate office. This in-office position focuses on real estate compliance, transaction paperwork, basic accounting tasks, and client reception.
Key Details
- Position Type: Part-Time (In-Office)
- Location: Wallaceburg, Ontario
- Compensation: Commensurate with experience
Responsibilities
- Deal Processing: Review, organize, and process documents and liaise with lawyers
- RECO Compliance: Ensure all trade record sheets and client identification documents strictly comply with RECO guidelines.
- Basic Accounting: Support office bookkeeping tasks, track expenses, assist with invoicing, and handle basic account reconciliations.
- Client Reception: Greet visiting clients, answer phone inquiries, and professionally route messages to the appropriate real estate agents.
- Office Operations: Manage incoming/outgoing mail and maintain organized physical and digital filing systems.
- Agent Support: Assist agents with document preparation, and managing office equipment.
Qualifications
- A background or course work in basic accounting or bookkeeping is highly preferred.
- Previous experience in an Ontario real estate brokerage is a strong asset but not a requirement.
- Strong numeracy skills and comfort working with financial numbers and basic spreadsheets.
- Proficiency with standard office tools, including Microsoft Office (Word, Excel) and Google Workspace.
- Basic familiarity with professional social media platforms in a support role
- Exceptional attention to detail, strong verbal communication, and absolute discretion with confidential client financial data.
Work Location: In person
