Job Description
Posting Start Date: 27/04/2026
Brand: MCI
Country/Region: Canada
Work Location: Toronto
Workplace Type: Hybrid
Contract type: Permanent
Job Function: Project Management
Information at a Glance
We are an independent global marketing communications group with a human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients across 34 countries, backed by over 35 years of experience. Under the mci group umbrella, our agencies bring together world‑class talent in strategy, creative development, account leadership, technology, production and research to shape meaningful, lasting impact.
About aNd Logistix Inc. (an MCI Company):
We are a dynamic and forward-thinking event management agency that hosts impactful conferences, bringing together industry leaders, innovators, and visionaries. Our events create meaningful connections, foster collaboration, and drive positive change. If you’re passionate about orchestrating seamless experiences and thrive in a fast-paced environment, this role is for you!
Position Overview
As the Conference Manager , you will lead the planning and execution of conferences from concept through onsite delivery. You’ll be directly involved in all aspects of conference management, including program coordination, logistics planning, vendor and supplier management, and onsite execution, while also leading and collaborating with cross‑functional teams. This role balances strategic oversight with hands‑on execution to ensure high‑quality delivery, strong client and stakeholder experiences, and continuous improvement across all conference activities.
Roles and Responsibilities
Conference Planning & Logistics
Lead the end‑to‑end planning and execution of conferences from concept through post event reporting
Develop and manage conference budgets, timelines, and critical paths, maintaining accountability for scope, quality, and delivery
Evaluate, source, and manage venues based on program needs, capacity, technical requirements, and attendee experience
Develop RFPs and oversee supplier selection, negotiating terms and managing vendor relationships in alignment with client goals and budget parameters
Collaborate closely with internal teams, clients, and external stakeholders to align objectives, deliverables, and expectations throughout the planning lifecycle
Oversee all logistical components including agendas, speaker coordination, room setups, audiovisual needs, catering, signage, and onsite services
Maintain detailed and accurate documentation such as function sheets, run of show schedules, timelines, and budget reports
Provide day-to-day leadership, mentorship, and oversight to junior team members, contractors, and onsite support staff
Exhibit Management
Evaluating venue suitability, supplier requirements, developing RFP documentation that incorporate client requirements but also venue regulations and branding opportunities for optimal impact
Oversee exhibit strategy, booth layouts, and vendor coordination
Manage exhibitor communications, materials distribution, and issue resolution
Ensure accurate fulfillment and delivery of client and sponsor giveaways
Supervise packing, shipping, and onsite setup of exhibit areas
Floorplan development to maximize our clients’ requirements and their major partners.
Risk Management & Compliance
Anticipate, assess, and mitigate logistical, financial, and reputational risks throughout the planning lifecycle
Ensure conferences meet legal, safety, ethical, and inclusivity standards
Review and manage venue and supplier compliance requirements to minimize risk during planning and onsite execution
Marketing, Promotion & Negotiation
Support the development of conference messaging and promotional timelines in collaboration with marketing and client teams
Coordinate sponsor and partner deliverables, ensuring accurate fulfillment of agreed upon benefits
Negotiate and secure favorable terms with vendors and service partners
Onsite Execution
Lead onsite conference operations, serving as the primary point of contact for stakeholders, vendors, and internal teams
Manage onsite teams and troubleshoot issues in real time to ensure smooth execution
Oversee speaker readiness, room flow, attendee experience, and overall program delivery
Ensure all event elements are delivered according to approved timelines, standards, and client expectations
Post-Event Reporting & Analysis
Lead post event debriefs with internal teams and clients
Compile and review post event reports, budgets, and performance metrics
Identify insights and opportunities for improvement to inform future conferences
You will be taught our standards in preparing and coordinating:
Go Live Schedule
Registration Website and Reports
Meeting Minutes
Function Sheets
Minute by Minute / Run of Show
Critical Path Updates (Using Wrike)
Food & Beverage Budgeting
Overall Conference Budget
Speaker and Agenda Coordination
Post Event Reporting and Debrief Documentation
Qualifications
Bachelor’s degree in hospitality, event management, business administration, or a related field
Minimum 7-10 years of experience in conference or event planning, including registration management and onsite delivery
Demonstrated leadership experience, with the ability to manage, mentor, and collaborate with cross functional teams
Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
Experience working with conference registration platforms and reporting tools
Excellent organizational, communication, and client service skills, with strong attention to detail
Solid understanding of the MICE and Association sectors, with hands-on experience planning and executing conferences ranging from 500–2,000 attendees in the Toronto market
Bilingual English/French is considered an asset
CMP, CEM, or equivalent professional certification is a strong asset
B enefits
Salary ranging $65,000 - $85,000 annually
Health and dental benefits.
HSA & LSA
Birthday day off
Friendly and collaborative work environment.
mci group is where you can bring your true self to work and be pround of what you do. Join us and make a difference!
Conference Manager
Posting Start Date: 27/04/2026
Brand: MCI
Country/Region: Canada
Work Location: Toronto
Workplace Type: Hybrid
Contract type: Permanent
Job Function: Project Management
We are an independent global marketing communications group with a human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients across 34 countries, backed by over 35 years of experience. Under the mci group umbrella, our agencies bring together world‑class talent in strategy, creative development, account leadership, technology, production and research to shape meaningful, lasting impact.
About aNd Logistix Inc. (an MCI Company):
We are a dynamic and forward-thinking event management agency that hosts impactful conferences, bringing together industry leaders, innovators, and visionaries. Our events create meaningful connections, foster collaboration, and drive positive change. If you’re passionate about orchestrating seamless experiences and thrive in a fast-paced environment, this role is for you!
Position Overview
As the Conference Manager , you will lead the planning and execution of conferences from concept through onsite delivery. You’ll be directly involved in all aspects of conference management, including program coordination, logistics planning, vendor and supplier management, and onsite execution, while also leading and collaborating with cross‑functional teams. This role balances strategic oversight with hands‑on execution to ensure high‑quality delivery, strong client and stakeholder experiences, and continuous improvement across all conference activities.
Roles and Responsibilities
Conference Planning & Logistics
Lead the end‑to‑end planning and execution of conferences from concept through post event reporting
Develop and manage conference budgets, timelines, and critical paths, maintaining accountability for scope, quality, and delivery
Evaluate, source, and manage venues based on program needs, capacity, technical requirements, and attendee experience
Develop RFPs and oversee supplier selection, negotiating terms and managing vendor relationships in alignment with client goals and budget parameters
Collaborate closely with internal teams, clients, and external stakeholders to align objectives, deliverables, and expectations throughout the planning lifecycle
Oversee all logistical components including agendas, speaker coordination, room setups, audiovisual needs, catering, signage, and onsite services
Maintain detailed and accurate documentation such as function sheets, run of show schedules, timelines, and budget reports
Provide day-to-day leadership, mentorship, and oversight to junior team members, contractors, and onsite support staff
Exhibit Management
Evaluating venue suitability, supplier requirements, developing RFP documentation that incorporate client requirements but also venue regulations and branding opportunities for optimal impact
Oversee exhibit strategy, booth layouts, and vendor coordination
Manage exhibitor communications, materials distribution, and issue resolution
Ensure accurate fulfillment and delivery of client and sponsor giveaways
Supervise packing, shipping, and onsite setup of exhibit areas
Floorplan development to maximize our clients’ requirements and their major partners.
Risk Management & Compliance
Anticipate, assess, and mitigate logistical, financial, and reputational risks throughout the planning lifecycle
Ensure conferences meet legal, safety, ethical, and inclusivity standards
Review and manage venue and supplier compliance requirements to minimize risk during planning and onsite execution
Marketing, Promotion & Negotiation
Support the development of conference messaging and promotional timelines in collaboration with marketing and client teams
Coordinate sponsor and partner deliverables, ensuring accurate fulfillment of agreed upon benefits
Negotiate and secure favorable terms with vendors and service partners
Onsite Execution
Lead onsite conference operations, serving as the primary point of contact for stakeholders, vendors, and internal teams
Manage onsite teams and troubleshoot issues in real time to ensure smooth execution
Oversee speaker readiness, room flow, attendee experience, and overall program delivery
Ensure all event elements are delivered according to approved timelines, standards, and client expectations
Post-Event Reporting & Analysis
Lead post event debriefs with internal teams and clients
Compile and review post event reports, budgets, and performance metrics
Identify insights and opportunities for improvement to inform future conferences
You will be taught our standards in preparing and coordinating:
Go Live Schedule
Registration Website and Reports
Meeting Minutes
Function Sheets
Minute by Minute / Run of Show
Critical Path Updates (Using Wrike)
Food & Beverage Budgeting
Overall Conference Budget
Speaker and Agenda Coordination
Post Event Reporting and Debrief Documentation
Qualifications
Bachelor’s degree in hospitality, event management, business administration, or a related field
Minimum 7-10 years of experience in conference or event planning, including registration management and onsite delivery
Demonstrated leadership experience, with the ability to manage, mentor, and collaborate with cross functional teams
Strong proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
Experience working with conference registration platforms and reporting tools
Excellent organizational, communication, and client service skills, with strong attention to detail
Solid understanding of the MICE and Association sectors, with hands-on experience planning and executing conferences ranging from 500–2,000 attendees in the Toronto market
Bilingual English/French is considered an asset
CMP, CEM, or equivalent professional certification is a strong asset
B enefits
Salary ranging $65,000 - $85,000 annually
Health and dental benefits.
HSA & LSA
Birthday day off
Friendly and collaborative work environment.
mci group is where you can bring your true self to work and be pround of what you do. Join us and make a difference!
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