Job Summary:
Join our finance team at our Toronto-based fresh vegetable and fruit processing facility as an Accounting Clerk with a primary focus on Accounts Receivable. This role is essential for managing customer invoicing, tracking payments, and ensuring accurate accounts receivable records to support the financial health of our business. The Accounting Clerk will handle receivables from customers purchasing our fresh produce, while also assisting with general accounting tasks. This position is ideal for a detail-oriented, organized individual with experience in accounts receivable, eager to contribute to a dynamic food processing environment.
Key Responsibilities:
Accounts Receivable Management:
- Prepare, issue, and track customer invoices for fresh produce sales, ensuring accuracy and alignment with sales orders and delivery records.
- Monitor accounts receivable aging reports and follow up with customers to ensure timely payment within agreed terms.
- Process incoming payments (e.g., electronic transfers, checks) and apply them to customer accounts in the company’s financial software.
Customer Communication:
- Contact customers regarding overdue accounts, resolve billing disputes, and negotiate payment plans when necessary.
- Respond to customer inquiries about invoices, payment statuses, or account balances, maintaining positive relationships.
Account Reconciliation:
- Reconcile accounts receivable transactions to ensure accurate general ledger entries and resolve discrepancies.
- Verify customer account balances and prepare monthly statements for review by the Finance Manager.
Record Keeping:
- Maintain organized digital and physical records of invoices, payments, and customer correspondence for audit and reference purposes.
- Update accounts receivable data in financial software with precision.
General Accounting Support:
- Assist with other accounting tasks, such as data entry, processing expense reports, or supporting accounts payable during peak periods.
- Support month-end closing processes by preparing accounts receivable reports and reconciling accounts.
Compliance and Reporting:
- Ensure compliance with company financial policies, Canadian tax regulations (e.g., HST), and internal controls.
- Assist in providing accounts receivable data for financial audits and management reports.
Additional Duties:
- Perform other finance and accounting related tasks as assigned by the Controller.
Qualifications:
Education:
- Diploma in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
Experience:
- 1-2 years of experience in accounts receivable or general accounting, preferably in food processing, agriculture, or a related industry.
- Familiarity with invoicing for perishable goods or high-volume sales is an asset.
Skills:
- High attention to detail and accuracy in processing financial transactions and customer records.
- Proficiency with accounting software and Microsoft Office Suite (especially Excel).
- Strong organizational skills to manage multiple customer accounts in a fast-paced environment.
- Excellent communication and interpersonal skills for customer interactions and team collaboration.
Physical Requirements:
- Primarily office-based but may require occasional visits to the production floor to verify sales or delivery details.
- Ability to sit for extended periods and perform repetitive tasks (e.g., data entry).
Eligibility:
- Must have Permanent Resident (PR) or Canadian Citizen status, in line with company hiring policies.
Job Types: Full-time, Permanent
Pay: $20.00-$25.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Work Location: In person
