We are seeking a detail-oriented and organized Bookkeeper / Administrative Assistant to support multiple companies within our group of businesses. The successful candidate will be responsible for bookkeeping, payroll, accounts payable, accounts receivable, and administrative support while working closely with the Financial Controller.
Key Responsibilities
- Accurately enter bills, expenses, receipts, and other financial transactions into QuickBooks Online for multiple companies.
- Manage accounts payable, including reviewing vendor statements and responding to supplier inquiries in a timely manner.
- Reconcile credit card statements and ensure all supporting documentation is properly recorded.
- Record banking transactions and maintain accurate financial records across multiple entities.
- Perform monthly bank reconciliations and investigate discrepancies.
- Review employee timesheets, prepare payroll information, and process payroll for multiple companies.
- Monitor accounts receivable, review outstanding balances daily, and follow up with customers regarding overdue payments.
- Assist with month-end and year-end reporting processes.
- Review financial reports for accuracy and identify significant variances.
- Support the Financial Controller with financial administration, project tracking, and special assignments.
- Assist with email correspondence, document management, and follow-up communications.
- Maintain organized electronic and physical filing systems.
- Coordinate administrative tasks and provide support to management as required.
- Complete additional bookkeeping and administrative duties as assigned.
Qualifications & Skills
- Minimum 2 years of bookkeeping or accounting experience.
- Experience managing bookkeeping for multiple companies is considered an asset.
- Strong working knowledge of QuickBooks Online.
- Proficient in Microsoft Excel, Word, Outlook, and cloud-based applications.
- Understanding of accounts payable, accounts receivable, payroll, and bank reconciliations.
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Excellent attention to detail and accuracy.
- Strong verbal and written communication skills.
- Ability to work independently and maintain confidentiality.
Job Type: Full-Time
Location: In-Office
Reports To: Financial Controller
Pay: $17.20-$31.52 per hour
Work Location: In person
