Lead a Critical Accounting Function in a Fast-Growing, Retail Business
Canada Custom Autoworks Ltd. is a multi-location automotive retail organization operating in a fast-paced, inventory-driven environment with significant transaction volume, and continued growth.
We are seeking an experienced Accounts Payable Manager to lead and strengthen a critical accounting function across a multi-entity business. This role oversees a team of three AP Analysts and owns the full vendor transaction lifecycle — from purchase order → receiving → vendor bill → payment → vendor return → credit resolution.
This position sits at the intersection of accounts payable, purchasing, inventory, operations, and accounting controls.
This is not a standard invoice-processing AP role. Success in this position requires someone who understands inventory transactions, vendor reconciliation, operational accounting, and how upstream and downstream issues impact AP, inventory valuation, financial reporting, and vendor relationships.
You will work closely with accounting leadership, operations teams, vendors, purchasing, receiving, and store managers to drive accuracy, accountability, and process improvement across the organization.
What You'll OwnAP Leadership & Operational Oversight
- Lead, develop, and support a team of three AP Analysts.
- Drive accountability around vendor follow-up, reconciliations, issue resolution, and month-end deliverables.
- Establish and improve AP processes, controls, trackers, and workflow efficiency.
- Act as the operational owner of complex AP activity across a multi-location, multi-entity environment.
End-to-End Vendor Transaction Management
Responsibilities include:
- Managing PO, vendor bill, and receipt matching within NetSuite.
- Investigating unmatched transactions, receiving discrepancies, pricing variances, freight issues, tax differences, and coding concerns.
- Identifying and preventing duplicate bills, duplicate receipts, unsupported balances, and incorrect vendor positions.
- Ensuring transactions are accurately reflected by vendor, location, item, entity, and tax treatment.
Vendor Returns, Credits & Reconciliation
- Oversee vendor return processes from initiation through final credit recovery.
- Track and resolve missing vendor credits, unapplied credits, aged balances, debit balances, and statement discrepancies.
- Reconcile key vendor statements and maintain strong supporting documentation.
- Drive cleanup of historical AP issues and unresolved balances.
Inventory & Accounting Controls
This role has heavy inventory involvement.
You will:
- Ensure inventory-related bills, receipts, returns, and credits align correctly across systems and entities.
- Identify issues affecting inventory valuation, AP balances, cost accuracy, and gross margin reporting.
- Support month-end close and cutoff procedures involving pending receipts, late bills, unresolved returns, and outstanding credits.
- Escalate material issues impacting accounting accuracy or operational risk.
Multi-Entity & Intercompany
- Support AP activity across a multi-entity operating environment.
- Work within intercompany transaction flows and cross-entity vendor activity.
- Maintain transaction accuracy, proper supporting documentation, and clean balances across entities.
What We're Looking For
- 5+ years of experience in Accounts Payable, purchasing, inventory accounting, vendor reconciliation, or operational accounting
- Previous leadership or supervisory experience
- Strong understanding of:
- Purchase Orders
- Vendor Bills
- Item Receipts
- Vendor Returns & Credits
- Vendor Reconciliations
- Inventory-related AP transactions
- Experience in a high-volume, multi-location environment
- Experience with inventory-based businesses strongly preferred, including:
- Automotive
- Retail
- Distribution
- Manufacturing
- Construction
- Parts / Tires / Wheels / Industrial products
- NetSuite experience strongly preferred
- Strong Excel skills
Candidate Fit
You will likely excel in this role if you:
- Think operationally, not just transactionally.
- Understand how purchasing, receiving, inventory, AP, and accounting connect.
- Are comfortable digging into messy balances, missing credits, unresolved returns, and historical cleanup work.
- Can follow transactions end-to-end and challenge inconsistencies.
- Bring strong professional judgment, leadership capability, and accountability.
- Thrive in a fast-moving environment with complexity, volume, and continuous improvement opportunities.
Why Join Canada Custom Autoworks
This is an opportunity to lead and improve a meaningful accounting function inside a growing, operationally complex business. You'll work directly with leadership, influence process improvements, and help strengthen controls across AP, inventory, and vendor management.
If you are looking for a role with scope, complexity, ownership, and leadership impact, we would like to hear from you.
Pay: $75,000.00-$85,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Store discount
- Vision care
Application question(s):
- Years of experience managing a team in an accounting capacity?
- How many direct reports have you been responsible for in an accounting capacity?
Experience:
- Accounts payable: 5 years (preferred)
Language:
Location:
- Calgary, AB T2C 1Y3 (required)
Work Location: In person
