Job Overview
We are seeking a professional and organized Office Administrator/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will have strong clerical skills, experience with office software, and the ability to manage multiple tasks efficiently in a fast-paced environment. Previous experience in medical or dental offices is a plus, along with proficiency in QuickBooks, Microsoft Office, and Google Workspace.
Responsibilities
- Greet visitors and manage front desk duties with professionalism and courtesy
- Answer multi-line phone systems, direct calls, and handle inquiries with excellent phone etiquette
- Schedule appointments and maintain calendars for staff and clients
- Perform data entry tasks accurately using various software tools
- Manage filing systems, both physical and electronic, ensuring documents are organized and accessible
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Support administrative functions such as proofreading documents, preparing reports, and managing correspondence
- Provide customer support via phone, email, or in person to ensure client satisfaction
- Coordinate with team members to ensure office supplies are stocked and equipment is maintained
- Support medical or dental office operations as needed, including patient check-in/out procedures
Qualifications
- Proven clerical or administrative experience in an office setting
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry software
- Experience with QuickBooks or bookkeeping is preferred
- Excellent organizational skills with the ability to multitask effectively
- Strong communication skills, including professional phone etiquette and customer service experience
- Attention to detail for proofreading and document management
- Previous experience in medical or dental offices is a plus but not required
- Ability to handle front desk responsibilities efficiently while maintaining a friendly demeanor
- High school diploma or equivalent; additional certifications in office administration are advantageous
Pay: $17.85-$30.64 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
