Accounts Payable Specialist / Supervisor
We’re Pacific West System Supply and you’ll find a bright future with us. We’re a proud supplier to the wall and ceiling industry. We’ve grown steadily over the past four decades because of our competitive pricing and reliable service.
That steady growth has us looking for an enthusiastic Accounts Payable Supervisor/Specialist to join our team.
Description of Duties:
Your primary responsibility in this role is to perform specialized accounts payable and financial control functions to support the accounting operations of the organization, including:
- Review, verify, code, and process high-volume vendor invoices in accordance with company policies and approval hierarchies
- Ensure all invoices are supported by appropriate documentation, including purchase orders, receiving records, and approvals
- Investigate and resolve discrepancies between purchase orders, invoices, and receiving information in collaboration with branch teams and internal departments
- Manage full-cycle accounts payable processes including invoice entry, payment processing, and file maintenance
- Prepare and process vendor payments, including cheques and electronic payments, while ensuring accuracy and compliance with payment terms
- Administer cheque runs, including printing, distribution, and void processing, with proper documentation and controls
- Reconcile vendor statements and proactively resolve outstanding balances or discrepancies
- Reconcile corporate credit card (Visa) statements against expense reports and supporting receipts
- Maintain accurate and organized financial records for audit and reporting purposes
- Communicate with vendors to address inquiries, resolve disputes, and maintain strong working relationships
- Monitor and prioritize payments to optimize cash flow and take advantage of early payment discounts
- Support internal controls and compliance with company financial policies and procedures
- Assist with training, guidance, and coordination of accounts payable staff
- Provide support to the AP Manager in overseeing workflow, ensuring deadlines are met, and maintaining departmental efficiency
Skills & Requirements:
- Strong knowledge of accounts payable processes and general accounting principles
- High level of accuracy and attention to detail in financial data management
- Analytical and problem-solving skills to identify and resolve discrepancies
- Effective communication skills, both written and verbal
- Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
- Strong organizational and time management skills
- Advanced proficiency in Microsoft Excel and accounting software
- Ability to work collaboratively with internal teams and external vendors
- Leadership and team support capabilities
- Advanced proficiency with Microsoft Power BI
- Advanced proficiency with SAP Concur
Education and Experience
- Minimum 2+ years of progressive experience in accounting, including significant exposure to full-cycle accounts payable
- Minimum 2 years of experience in a senior or supervisory accounts payable role
- Post-secondary education in accounting, finance, or a related field is preferred
- Experience working in an inventory-based or distribution environment is an asset
- Experience and knowledge of construction and building materials is an asset
- Previous experience using ECI Spruce is an asset
- Proficiency in Microsoft Office and accounting systems
Working at PWPL Group of Companies
This is a full-time permanent position working 40 hours a week Monday to Friday and may include additional time to complete tasks. We offer full benefits after three months and RRSP matching after six months.
Your Application
We’ve been fortunate to hire some great people, and they’ve fueled the growth that has us hiring again. We hope you’ll be the next person to join the PacWest team.
Job Types: Full-time, Permanent
Pay: $32.00-$37.00 per hour
Work Location: In person
