Job Overview
We are seeking a motivated and detail-oriented Real Estate Agent/Administrator to join our dynamic team. This role involves assisting clients with property transactions, managing administrative tasks, and providing exceptional customer service. The ideal candidate will possess strong organizational and communication skills, along with familiarity with office software and real estate processes. This position offers an excellent opportunity for individuals interested in building a career in real estate within a professional and supportive environment.
Key Responsibilities
Transaction Management
- Coordinate commercial real estate transactions from offer to closing
- Prepare and organize deal documentation and amendments
- Upload and manage transactions through systems such as SkySlope
- Track key dates, conditions, deposits, and closing requirements
- Coordinate with lawyers, clients, and cooperating agents
Listing Administration
- Prepare and manage property listings through brokerage systems and MLS
- Coordinate marketing materials including brochures, signage, and photography
- Maintain listing information and update marketing collateral as required
Compliance & File Management
- Ensure transaction files comply with requirements from the Real Estate Council of Ontario
- Maintain organized digital records and deal files using systems such as Microsoft SharePoint
- Assist with brokerage documentation and reporting requirements
CRM & Database Management
- Maintain client records and deal tracking in Top Producer or similar systems
- Update contact information, landlord portfolios, and transaction notes
Qualifications
- Active Ontario real estate license (required)
- 1–3+ years of real estate administration or transaction coordination experience preferred
- Strong attention to detail and organizational skills
- Ability to manage multiple transactions simultaneously
- Excellent written and verbal communication skills
- Experience with real estate transaction management software and CRM systems is an asset
Compensation
- Competitive salary based on experience
- Performance bonus based on team production and transactions
- Flexible hybrid work environment
Why Join Us
- Opportunity to work directly with the principal broker in a growing commercial real estate practice
- Exposure to industrial sales and leasing transactions across the GTA
- High level of responsibility and autonomy compared to larger corporate brokerages
- Collaborative and entrepreneurial work environment
How to Apply
Please submit your resume and a brief introduction outlining your experience in real estate administration or transaction coordination.
Pay: $45,000.00-$50,000.00 per year
Work Location: Hybrid remote in Mississauga, ON L4W 4J4
