The candidate should have worked in industries like:
- Engineering
- Construction
- Mining
- Industrial projects
- EPC projects
Summary / Objective:
- We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.
- This role is part of an exciting central function, supporting the Projects Portfolio in Canada.
- This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes.
- The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.
What you’ll bring
- A commitment to the safety of yourself and your team
- Substantial experience in a document control role working on large projects (Min 5 years)
- Experience in engineering and construction projects
- Previous experience in managing small to medium document control teams
- Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
- Previous exposure in installing and managing Document Control systems and processes
- Previous experience in project set-up and contract/project close-out and handover
- Previous experience in managing suppliers, contractors and/or vendor teams
- Ability to oversee, manage and report on the team’s workload
- Ability to excel in a fast-paced work environment
- It will also be beneficial if you have:
- Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
- Experience working at or supporting projects on site
- Prior experience with InEight Document and SharePoint
Key Responsibilities
- Quality control and verification of project deliverables from contractors and ESPs
- Training and technical support for internal and external stakeholders
- Participation in coordination meetings and communication follow-up
- Reporting and data cleansing, in collaboration with the PDM Lead
- Follow-up on pending project deliverables and RFI documentation
- Systems to be required SharePoint, InEight, MS Office.
- Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
- Train DCs on internal PDM processes.
- Produce and distribute weekly expediting report.
- Escalate issues not resolved within 24hrs to Lead.
- Conduct fortnightly contractor check-ins.
- Review CDS with each contractor, monthly.
- Maintain distribution matrix, monthly.
- Attend project meetings, as per project cadence and engage regularly F2F with project peers.
- Conduct ongoing user system training (InEight, SharePoint)
- Deliver plan for project setup and handover planning requirements as defined by Lead.
- Role model stakeholder responsiveness (?24hrs).
- Actively participate in improvement idea generation and any associated implementation of CI initiatives.
- Streamline InEight and SharePoint access requests.
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About our Company: -
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Pay: $70.00-$80.00 per hour
Experience:
- Document Control: 5 years (required)
- EPC project work: 5 years (required)
- SharePoint: 5 years (required)
Work Location: In person
