Who we are
The MBS Group is one of the largest studio-based production service and studio development companies in the world. Our key capabilities include studio management, studio design and development, lighting, grip, and expendables. With extensive international reach—45 locations across 28 cities, nine states and three countries including the US, Canada, and the United Kingdom. The MBS Group supports over 300 sounds stages and 400+ film and television productions a year. This position is with MBSE Canada.
MBSE is a proud supporter of the Creative Industries Pact for Sustainable Action. In Canada, our clean energy solutions include non-diesel, power supply options, grid tie-ins and the use of renewable fuels. We work with productions on achieving sustainability today, so that we can continue doing what we love tomorrow. For us, sustainability is about continuous business improvements that go beyond “green” actions. We have committed to a holistic, strategically resilient process called Environmental Social Governance, or ESG.
- Environmental: total greenhouse gas emissions (GHG), and landfill waste
- Social: living wage, diversity and inclusion, and training and development
- Governance: purpose-led management, and community engagement
Perks you’ll receive
- Comprehensive wage and company-paid health benefits
- Generous Retirement Savings Program
- Volunteer, personal, and sick paid time off
- Anniversary program
- Company events
- Employment Assistance Program
- Free parking with electric charging stations
About the position
The main responsibilities of the Office Assistant are to answer and redirect all incoming phone calls in a timely manner, greet visitors to the office and direct them to the appropriate area, assist with general office management tasks and to provide the office with administrative support.
Regular business hours, typically Mon – Fri, 8:00 AM until 5:00 PM or as directed, located out of 67 Brown’s Line, Etobicoke, ON.
How you’ll contribute:
The role is integral to ensuring both internal and external client needs are addressed and supported in a timely manner, including but not limited to:
- Answer all incoming calls, screening and routing as required, taking, and delivering messages as necessary
- Monitor the arrival and presence of visitors to the facility and premises, granting access and directing guests as appropriate
- Attend meetings as required by the General Manager to support with the completing of meeting minutes for distribution and future reference
- Assist in completion of staff expense reports
- Assist General Manager, Eastern Canada, in planning and executing staff social events
- Maintain a shared calendar of all meetings, meeting rooms, events, travel, vacations, etc.
- Responsible for the sorting and processing of outgoing and incoming mail, arranging, receiving, and shipping of packages and small courier shipments
- Provide administrative support to divisional operations and other corporate departments when requested
- Maintain cleanliness of office and kitchen environments, oversee stocking and ordering of office and kitchen supplies, obtaining all necessary approvals
What you’ll need to succeed
- High school graduation plus completion of one-year post-secondary education in a related field
- Relevant experience in a position of similar responsibility
- Superb oral and written communication skills, and collaborating with staff and clients in a professional manner
- Working knowledge of office equipment including Computers and Photocopiers
- Working Knowledge of Microsoft Office, including Outlook, Word, and Excel
- Exercise discretion, tact, and judgement in handling confidential and sensitive information
- Attention to detail and a high level of accuracy
- Proven ability to solve problems, meet deadlines, and handle changing priorities
- Excellent planning, organizational and follow-up skills
- Ability to work well independently
- Ability to build relationships and knowledge of local vendors (e.g., food trucks, restaurants, travel amenities, etc.)
Equal Opportunity & Accommodation
MBSE is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status or any other basis protected by law. Applicants requiring accommodation during any stage of the recruitment process are encouraged to advise accordingly.
How to apply
If you’re eager to make an impact in the industry and in your career, please submit your cover letter and resume for consideration.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted. Applicants must be legally able to work at the location. No recruiters or agencies, please.
Job Type: Full-time
Pay: $22.00-$25.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
