The Events Coordinator will be part of a team that embraces innovation and continuous improvement at the Prostate Cancer Centre (PCC). The successful candidate will welcome the challenge of finding creative ways to work within a team and individually.
The successful candidate will need to be available to work occasional evenings and weekends for PCC events with the opportunity to flex their time. The Events Coordinator reports to the Manager of Resource Development.
Volunteer Coordination
-Implements and maintains a wide range of volunteer event opportunities that reflect the mission of PCC, enters data into software program, Recruits, engages and places volunteers in collaboration with the MAN VAN & Volunteer Coordinator
Fundraising & Events
· Assists the Manager of Resource Development with the planning, organizing, promoting, facilitating, and coordinating of PCC fundraising & events including creation and maintenance of annual calendars
· Works closely with marketing and communication coordinator and PCC staff
· Assists in the 3rd party event program, coordination, communication and support
· Mines data base and develops/implements engagement, prospecting with the MAN VAN & Volunteer Coordinator and Manager of Resource Development
· Develops and implements a PCC signature event
Communication:
· Fosters relationships with individuals and families, corporations, funders, and other stakeholders as required
- Builds relationships through service and follow up communication
- Conducts post-volunteer calls, emails, and surveys to track successes, collect data, and identify problems so that relationships are maintained and system improvements can be implemented
- Communicates with individuals by sending reminders and recognition letters
Other
· Other job-related duties as assigned
· Participate in staff meetings
· Annually attend a RAC 2 information session
Education /Training:
- Event planning or nonprofit management certificate is considered an asset.
Experience:
- A minimum of 5 years relevant work experience in event planning and volunteer coordination is required.
Knowledge & Skills:
- Strong interpersonal skills.
- High level of organizational, self-management, and proactive problem-solving skills.
- Alignment with the mission, vision and values of PCC.
- Detail-oriented and high proficiency in Microsoft Office, Google Suite, graphic design software.
- Ability to multi-task and balance ambiguity in a rapidly changing environment.
- Ability to work productively with frequent interruptions.
- Commitment to working within a multifaceted team.
- Willingness to learn new jobs, technologies and other related duties.
- Ability to work effectively as part of a team achieving common goals, tactful and collegial with staff, sponsors, donors, patients.
- Ability to positively demonstrate compassion, empathy and respect for others.
Working Conditions:
- Fast paced work environment with multiple teams and changing priorities.
- Maintenance of work / life balance is a priority.
- Open office environment shared with other staff members.
- Sitting approximately 50% of the time.
- Ability to function effectively in team situations or while working independently.
- Must be accountable for own actions.
- Flexibility and willingness to adjust work schedule to meet event/volunteer needs and priorities.
- Ability to work under pressure with frequent changes in priorities
- Ability to foster a climate of cooperation amongst others and build a solid relationship with internal and external partners.
- Communicate effectively demonstrating honesty and humanity while providing appropriate feedback in a timely manner.
Compensation:
- PCC offers a comprehensive compensation package with a commitment to work-life balance based on a combination of education and experience.
Job Type: Full-time
Pay: From $60,000.00 per year
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (preferred)
