Duration: 9-Month initial contract period with possible extension up to 1 more year
Work Arrangement: Minimum 3 days in office per week
Contract Type: Cat1 Contract
Language Requirements: Bilingual English & French required; Spanish is an asset
About the Role
- We are seeking an experienced Project Data Management (PDM) Coordinator / Document Controller to provide proficient, effective, timely, and high-quality document management and control services throughout the project lifecycle.
- Based in Montreal, this role will support global projects and studies across dispersed teams, time zones, and geographies. You will be part of a central function supporting the Projects Portfolio in Canada.
- This is an excellent opportunity for a team-oriented professional with strong stakeholder engagement skills, experience leading document control teams, and a solid understanding of document control processes and systems.
- The successful candidate will also contribute to project setup, contractor engagement and onboarding, process improvements, training, and project close-out/handover activities.
Key Responsibilities
- Perform quality control and verification of project deliverables received from contractors and Engineering Service Providers (ESPs).
- Provide training and technical support to internal and external stakeholders.
- Participate in project coordination meetings and ensure appropriate communication follow-up.
- Support reporting and data cleansing activities in collaboration with the PDM Lead.
- Monitor and follow up on outstanding project deliverables and RFI documentation.
- Manage and support document control activities using SharePoint, InEight, and Microsoft Office.
- Onboard new team members and provide coaching, mentoring, and buddy support to ensure the ongoing development of Document Controllers.
- Train Document Controllers on internal PDM processes and procedures.
- Produce and distribute weekly document expediting reports.
- Escalate issues that remain unresolved for more than 24 hours to the PDM Lead.
- Conduct fortnightly contractor check-ins.
- Review Contractor Document Schedules (CDSs) with each contractor on a monthly basis.
- Maintain and update the project distribution matrix monthly.
- Attend project meetings according to the established project cadence and maintain regular face-to-face engagement with project stakeholders.
- Conduct ongoing user training for InEight and SharePoint.
- Develop and deliver project setup and handover plans in accordance with requirements defined by the PDM Lead.
- Act as a role model for stakeholder responsiveness, targeting responses within 24 hours.
- Identify opportunities for continuous improvement and actively participate in the implementation of improvement initiatives.
- Streamline and manage InEight and SharePoint access requests.
What You’ll Bring
- Minimum 5 years of substantial experience in document control, preferably supporting large-scale projects.
- Experience working on engineering and construction projects.
- Previous experience managing small to medium-sized document control teams.
- Strong collaboration, communication, and stakeholder engagement skills.
- Experience implementing, configuring, and managing Document Control systems and processes.
- Experience with project setup, contract/project close-out, and handover.
- Experience managing suppliers, contractors, vendors, and/or external teams.
- Ability to oversee, manage, prioritize, and report on team workload.
- Ability to perform effectively in a fast-paced, multi-project environment.
- Strong organizational skills and attention to detail.
- Commitment to the safety of yourself and your team.
- Fluency in both English and French is required.
- Spanish language skills are considered an asset.
Preferred Experience
The following experience would be considered an advantage:
- Document Control experience across the full project lifecycle, from Order of Magnitude (OOM) studies through project handover and close-out.
- Experience working on or supporting projects on site.
- Previous experience with InEight Document.
- Previous experience with Microsoft SharePoint.
- Experience supporting global or geographically dispersed project teams.
- Experience driving continuous improvement initiatives within document management processes.
Systems & Tools
- InEight Document
- Microsoft SharePoint
- Microsoft Office
- Project Document Control / PDM systems and processes
Why Join?
- Be part of a team supporting global projects and studies.
- Work within an excellent environment where people are valued and respected.
- Join a central project function supporting a diverse Projects Portfolio in Canada.
- Opportunity to contribute to project setup, process improvement, team development, and stakeholder engagement.
- Cat1 contract position based in Montreal.
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About our Company: -
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Pay: $65.00 per hour
Experience:
- Document control: 5 years (required)
- Engineering and construction projects: 5 years (required)
Language:
- English & French (required)
Work Location: In person
