Part-Time Hybrid Personal & Business Assistant
Location: Greater Vancouver Area
Position Type: Independent Contractor
Compensation: Commensurate with experience and qualifications
Workload: Retainer-based engagement, approximately 20 hours per week
About the Role
We are seeking a highly organized, dependable, and proactive personal and business assistant to provide administrative support, scheduling, communication management, expense tracking, record keeping, and personal assistance to a busy professional. This hybrid role combines in-office and remote responsibilities and is ideal for an individual who enjoys helping others stay organized, productive, and on schedule.
Work Structure
This role includes approximately two days in-office, with ongoing remote support for the remainder of the week. The successful candidate will monitor communications, manage schedules, coordinate appointments, maintain records, and assist with day-to-day administrative matters.
Key Responsibilities
- Maintain and coordinate personal and business calendars
- Monitor Gmail inboxes and perform email triage
- Respond to routine inquiries and scheduling requests
- Coordinate meetings, appointments, reservations, and reminders
- Track expenses and maintain organized spreadsheet records
- Organize electronic records, files, and documents
- Assist with travel arrangements and itineraries
- Conduct light research and information gathering
- Run occasional personal errands
- Assist with special projects and administrative initiatives
Required Skills & Qualifications
- Strong proficiency with Gmail, Google Calendar, Google Sheets, Google Docs, and Google Drive
- Excellent written and verbal communication skills
- Strong organizational, administrative, and record keeping abilities
- High level of accuracy and attention to detail
- Ability to work independently and manage competing priorities
- Professionalism, discretion, and sound judgment
- Previous administrative, office support, personal assistant, or coordination experience is an asset
Confidentiality & Trust
This position involves access to sensitive personal, financial, scheduling, and business information. The successful candidate must demonstrate the highest level of integrity, discretion, and professionalism. As a condition of engagement, the successful candidate will be required to sign a confidentiality, privacy, and non-disclosure agreement, and to comply with all privacy and information security requirements.
Independent Contractor Terms
This role is structured as an independent contractor engagement. The successful candidate will submit monthly invoices for services rendered and will be responsible for their own taxes, remittances, and statutory obligations.
What Success Looks Like in This Role
- Emails are organized and responded to promptly
- Calendars are accurate and well maintained
- Appointments and commitments are coordinated efficiently
- Expense records are current and organized
- Tasks are completed accurately and on time
- Confidential information is handled professionally
- The client experiences less administrative burden and improved organization
Application Process
Qualified candidates are invited to submit a resume and a brief cover letter outlining relevant experience. Reference checks will be required, and a criminal record check may be requested given the confidential nature of this role.
Pay: $20.00-$30.00 per hour
Work Location: Hybrid remote in Vancouver, BC
