Administrative Assistant – Finance & Payroll
Full-Time | Monday to Friday | 8:00 AM – 4:30 PM
We're looking for an organized, detail-oriented professional to join our team in a full-time Administrative Assistant – Finance & Payroll role.
This position supports payroll, bookkeeping, accounts payable and receivable, invoicing, collections, and general office administration.
This is a full-time, in-office position. Remote and hybrid work arrangements are not available.
What You'll Do
- Assist with bi-weekly and bi-monthly payroll
- Process accounts payable and accounts receivable
- Prepare customer invoices and assist with collections
- Enter financial transactions using QuickBooks
- Maintain accurate payroll and financial records
- Answer phones, manage shared email inboxes, and provide administrative support
- Maintain confidential records and an organized office environment
What You'll Bring
Required
- Minimum 2 years of bookkeeping experience
- Minimum 2 years of QuickBooks experience
- Strong Microsoft Office skills
- Exceptional attention to detail and accuracy
- Excellent communication and organizational skills
- Ability to work independently and manage multiple priorities
- Professionalism and the ability to maintain strict confidentiality
Assets
- Payroll experience
- Accounts Payable and Accounts Receivable experience
- Experience using Fullbay
- Transportation industry experience
- Accounting or Bookkeeping education
Why Join Us?
We're a family-owned and family-operated company that values professionalism, teamwork, and integrity. We offer a supportive workplace where employees are encouraged to grow and build long-term careers.
Compensation & Benefits
- Compensation starting at $27.00 per hour. Higher compensation will be considered based on experience, qualifications, and demonstrated abilities.
- Comprehensive Health & Dental Benefits
- Paid vacation
- Casual dress
- Monday to Friday schedule
- Stable, full-time employment
- Ongoing training and career development
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: From $56,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Life insurance
- On-site parking
- Vision care
Application question(s):
- Describe a time when your attention to detail prevented or corrected an error?
- Briefly describe your experience with bookkeeping, payroll and office administration. Please include all software used and industries you have worked in?
- Able to work in-office?
Experience:
- Bookkeeping: 2 years (required)
Work Location: In person
