MU Property Management is locally owned and operated in Dieppe, New Brunswick, and provides residential and commercial property management services. With over 15 years in the property management industry, we pride ourselves on our reputation for excellence.
We are seeking an experienced Lease Administrator to join our property management team. The Lease Administrator will be responsible for maintaining accurate lease records, administering lease data within Yardi Voyager, monitoring critical lease dates, and ensuring that lease terms are accurately reflected in the property management and accounting systems.
The successful candidate will have strong attention to detail, excellent organizational skills, and hands-on experience with Yardi Voyager, preferably within a commercial or residential property management environment.
Key ResponsibilitiesLease Administration
- Maintain accurate and complete lease records for assigned properties.
- Enter, update, and maintain lease information in Yardi Voyager.
- Review lease agreements, amendments, renewals, and other documentation to ensure system records accurately reflect contractual terms.
- Track lease commencement and expiry dates, renewal options, rent increases, notices, and other critical dates.
- Maintain tenant contact information and supporting lease documentation.
- Process lease renewals, extensions, assignments, amendments, and terminations.
- Monitor lease compliance and identify discrepancies between lease documents and Yardi records.
- Coordinate with property managers, accounting staff, tenants, and other stakeholders regarding lease matters.
Yardi Voyager & Financial Administration
- Maintain accurate tenant, lease, unit, and rent information within Yardi Voyager.
- Enter and maintain scheduled rent increases and other recurring charges.
- Review tenant accounts to ensure charges are consistent with lease terms.
- Assist with the preparation and maintenance of rent rolls.
- Assist accounting with lease-related billing, reconciliations, and adjustments.
- Research and resolve discrepancies between lease documentation, tenant accounts, and accounting records.
- Generate Yardi reports and provide lease-related information to management.
- Maintain data integrity and ensure timely updates to the system.
Reporting & Compliance
- Prepare reports relating to lease expiries, renewals, rent increases, vacancies, and other lease activity.
- Maintain lease administration schedules and tracking reports.
- Ensure lease documentation is properly organized and readily accessible.
- Assist management with lease audits and periodic reviews.
- Identify upcoming critical dates and communicate required actions to the appropriate team members.
Qualifications
- 2–3+ years of experience in lease administration, property management, real estate administration, or a related field.
- Hands-on experience with Yardi Voyager is required.
- Strong understanding of lease administration and property management processes.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Excel, including the ability to work with spreadsheets, formulas, and reports.
- Strong written and verbal communication skills.
- Ability to interpret lease agreements and identify key financial and operational terms.
- Ability to work independently while collaborating effectively with property management and accounting teams.
- Strong problem-solving and analytical skills.
Preferred Qualifications
- Experience working with Yardi Voyager accounting and property management modules.
- Experience with commercial property leases and/or residential property management.
- Experience administering a large portfolio of properties and tenants.
- Accounting or bookkeeping experience.
- Post-secondary education in business administration, accounting, finance, or real estate is considered an asset.
Key Competencies
- Accuracy and attention to detail
- Yardi Voyager proficiency
- Lease interpretation
- Financial awareness
- Organization and prioritization
- Problem solving
- Communication
- Confidentiality and professionalism
- Ability to meet deadlines
What We Offer
- A professional and collaborative property management environment.
- Opportunity to work with a diverse portfolio of properties.
- Exposure to both lease administration and property accounting.
- Opportunity to develop advanced Yardi Voyager and property management expertise.
- Competitive compensation and benefits package based on experience.
To apply: Please submit your resume and a brief summary of your Yardi Voyager experience.
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Vision care
Education:
- Bachelor's Degree (required)
Experience:
- Customer service: 5 years (required)
- Yardi: 1 year (required)
- Lease Administration: 5 years (required)
Language:
- English (required)
- French (required)
Work Location: Remote
