CP Water Hauling is a private, family-owned Canadian oilfield service company dedicated to providing reliable water and vacuum truck services. Since its inception in 2004, the company has grown to serve the region with a strong focus on safety, service excellence, and team collaboration.
We are seeking an organized, self-motivated Regional Administrator to work out of our Sylvan Lake office. In this role, you will be responsible for overseeing all administrative, accounts payable, and health & safety compliance tasks for our Edson branch. You will act as the vital link between Sylvan Lake corporate standards and Edson field operations.
Key Responsibilities:
1. Remote Branch Management & Administration
- Oversee and streamline day-to-day administrative workflows for the Edson operations from the Sylvan Lake office.
- Act as the primary administrative point of contact for Edson field staff, managing digital files, shipping logistics, and records.
- Maintain organized digital and physical filing systems for tracking regional branch operations.
2. Accounts Payable & Financial Support
- Process vendor invoices, verify receipts, match purchase orders, and perform precise data entry.
- Reconcile regional vendor statements and resolve billing discrepancies over the phone or email.
- Collaborate with the Sylvan Lake finance team to manage regional expense tracking and month-end reporting.
3. HSE Compliance & Safety Tracking
- Coordinate and facilitate safety orientations for new Edson employees and third-party contractors.
- Monitor, track, and audit training tickets, safety certifications, and competency logs for Edson field personnel.
- Organize safety meetings, track toolbox talk submissions, and document regional safety minutes.
- Review workplace inspection reports sent from the Edson site; log and track corrective actions to compliance.
- Maintain and audit equipment compliance records, vehicle logs, and incident reports.
Qualifications & Skills:
- 3+ years of experience in office administration, bookkeeping (AP), and safety program tracking.
- Strong familiarity with Alberta Occupational Health and Safety (OHS) legislation.
- Prior experience in Alberta's oil & gas, construction, transport, or industrial sectors is highly preferred.
- Proficiency with accounting programs and safety compliance software (e.g., ComplyWorks.
- Excellent communication skills to manage and build trust with a field team working in a different location.
Experience
- Proven experience in the oilfield sector with a focus on health, safety, and environmental management.
- Strong background in coordinating training.
- Familiarity with industry safety standards and regulatory requirements related to oilfield services or similar sectors.
- Excellent organizational skills with the ability to manage multiple priorities effectively.
- Effective communication skills to engage team members at all levels and promote safety awareness.
Join us to be part of a dedicated team that values safety, service excellence, and continuous growth! We are committed to supporting your professional development while ensuring a safe and productive work environment for everyone.
Pay: $28.00-$38.00 per hour
Work Location: In person
