Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, providing exceptional customer service while efficiently managing administrative tasks. Your energy, professionalism, and attention to detail will help ensure smooth daily operations and create a positive experience for clients, visitors, and staff alike. This position offers an exciting opportunity to develop your administrative skills in a fast-paced environment that values proactive support and clear communication.
Duties
- Greet visitors warmly, check multiple mailboxes and direct emails to the appropriate personnel
- Manage front desk operations, including handling scanning jobs and assisting with administrative tasks
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as QuickBooks
- Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents
- Assist with basic bookkeeping duties, including invoicing and record keeping using QuickBooks or similar tools
- Keep the office and kitchen area clean and organized
- Provide excellent customer support by addressing client questions promptly and professionally
- Handle clerical responsibilities such as copying, scanning, faxing, and mailing documents
- Maintain a clean and organized reception area to promote a welcoming environment for all visitors
- Prepare social media posts for the business and post blogs on the website
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Demonstrated computer skills including data entry, file management, and basic troubleshooting
- Experience with multi-line phone systems and phone etiquette in a professional setting
- Prior clerical or administrative experience preferred; healthcare or dental office experience is a plus
- Knowledge of QuickBooks or bookkeeping software is desirable
- Excellent typing speed with accuracy; proofreading skills are essential
- Strong customer service orientation with the ability to handle inquiries politely and efficiently
- Ability to manage multiple tasks simultaneously in a fast-paced environment
- Familiarity with medical or dental office procedures is advantageous but not required
Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our organization. Your proactive approach and enthusiasm will make a meaningful difference every day!
Pay: $17.00-$21.00 per hour
Benefits:
Work Location: In person
