Overview
The Summer Student – Finance Clerk position provides high-quality administrative and financial support to the finance team, ensuring efficient daily operations and accurate fiscal record-keeping. This role is designed to provide hands-on exposure to standard accounting software, digital file management, expense tracking, and financial data entry within an affordable housing environment.
Working under the direct guidance of finance leadership, the student will manage financial records, process transactions, verify documentation, and maintain meticulous digital organization. The ideal candidate will possess strong mathematical aptitude, exceptional organizational abilities, high digital proficiency, and a strict adherence to internal controls, version tracking, and confidentiality.
Key Accountabilities
Financial Administration & Data Entry
- Enter Invoices and financial data into the accounting system accurately.
- Assist with processing payments and tracking organizational expenses.
- Help prepare simple financial reports, budgets, and spreadsheets.
- Maintain accurate records and ensure financial files are complete and up to date.
- Provide general administrative support to the finance team as needed.
Reconciliation & Audit Support
- Support basic account reconciliations, ensuring totals match and identifying discrepancies.
- Assist with audit requests by gathering, organizing, and preparing required supporting documentation.
- Communicate with team members professionally to follow up on missing or incomplete financial information.
Records Management & Digital Organization
- Organize, upload, and maintain financial documents in SharePoint using a consistent folder structure.
- Apply standard file naming conventions to ensure documents are clear and easy to locate.
- Review and clean up digital files by removing duplicates and organizing outdated records.
- Help ensure proper version control across financial templates and reports (e.g., labeling documents clearly as Draft or Final).
Qualifications
Education, Training, and Experience
- Currently enrolled in school and attending, or interested in a degree, diploma or program in Accounting, Finance or other related fields.
- Must successfully clear a criminal record check (backcheck) to work with vulnerable populations.
Knowledge, Skills, and Abilities
- Demonstrated proficiency and excellent working knowledge of Microsoft Office Suite (with advanced comfort in Excel functions and formulas), Microsoft Teams, and Outlook.
- Strong digital literacy with an aptitude for navigating SharePoint structures and utilizing integrated accounting databases.
- High aptitude for arithmetic, financial administrative tasks, and digital file reconciliation.
- Meticulous attention to detail with the ability to spot data entry errors, reconcile numbers, and maintain precise digital ledgers.
- Strong organizational and records-management skills, ensuring a highly searchable database.
- Outstanding written and verbal communication skills paired with a professional approach to internal team collaboration.
- Strict compliance with privacy standards and a firm appreciation for maintaining the absolute confidentiality of sensitive financial and organizational information.
The Government of Canada funded this job through the Canada Summer Jobs program. Learn more about the program. To apply for this job, you must:
- Be aged between 15 and 30 years old on the start date of the job;
- Have a valid Social Insurance Number (SIN); and
- Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
International students and other temporary residents of Canada are not eligible.
Important: You can apply to multiple jobs, but you can only work one full-time job funded by the Canada Summer Jobs program at a time. Contact the employer to learn more about the job and apply.
All youth are welcome to apply. The employer will prioritize the recruitment of the following youth who face barriers to employment.
BCIHS aims to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. In keeping with our organizational Vision and Mission, we encourage applications from candidates of Indigenous ancestry, with a strong understanding of Indigenous culture, practices and the impacts of historical injustices.
Pay: $18.25 per hour
Application question(s):
- Do you identify as Indigenous or Metis in Canada?
- Based on the program requirements, are you eligible?
Work Location: In person
