Part-time now · Startup launching in ~1 month · Immediate start
I'm a founder / executive running a small group of companies, with a startup about a month from launch. I need a highly organized, detail-obsessed assistant to keep me on track and keep the books clean. This is a behind-the-scenes support role — you keep me organized and on top of things, working with sensitive financial, contract, and investor information, so discretion and accuracy are essential.
This is an in-person, part-time contract role in Hamilton, starting around 10–12 hours/week. The first week or two may need more hours as we get set up, and as the startup grows there's a real path to full-time for the right person.
Keeping me organized (the core of the role)
- Manage the CRM — keep records, tasks, and pipeline accurate and up to date (most of this is automated with 25+ automations and is directly hooked to AI tools for ease of use)
- Maintain contract records and locations, making sure everything is current and nothing expires or slips
- Track sales and client follow-ups and remind me what's due
- Help organize proposals and investor forms for my review (Coordinate with other founders who are leading on this)
- Keep task lists and check-ins on track across the businesses
Bookkeeping
- Maintain books across several related companies — transactions, reconciliations, records
- Keep receipts and supporting documents organized
- Maintain tracking spreadsheets and help with period-end and compliance paperwork
What I'm looking for
- Exceptional attention to detail — you catch what others miss and nothing falls through
- Highly organized — you bring order and keep it that way
- Discreet and trustworthy — comfortable handling confidential financial, contract, and investor information
- Comfortable with CRM / task-management tools
- Bookkeeping experience; comfortable in Xero and Excel / Google Sheets
- Able to work independently, in person
- Hamilton-area based and ready to start now
- Ideally someone ambitious and looking to grow into a larger responsibility and capacity
Why this role
- Get in early with a founder right as a startup launches
- Real room to grow into a full-time, expanded role
- Varied, central work — organization, operations, and bookkeeping
About the team: You'll be working directly with a the CEO alongside a startup built by PhD AI founders and ex-TD Bank architects, and working with some of Canada's largest companies. It's a rare chance to get in early and grow with a serious, ambitious team — while doing the detail work that keeps it all running.
You will be using latest AI tools and techniques.
Cover letter or brief intro and why you would be great.
Pay: $28.00-$35.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Experience:
- Bookkeeping: 1 year (preferred)
Work Location: In person
