Job Overview
We are seeking a detail-oriented and organized HVAC Sales Administrator to join our team. This role is essential in supporting sales operations, managing administrative tasks, and ensuring excellent customer service. The ideal candidate will possess strong office skills, proficiency in various software tools, and the ability to handle multiple responsibilities efficiently. This position offers an opportunity to work in a dynamic environment where attention to detail and professionalism are highly valued.
Key Responsibilities:
- Book and coordinate customer appointments
- Prepare and process customer quotes accurately and efficiently
- Manage contract execution and ensure all documentation is complete
- Process payments and maintain accurate records
- Deliver excellent customer service throughout the sales process
- Perform light general office duties as needed
- Maintain a high level of attention to detail in all sales administration tasks
Requirements
- Proven experience with Office applications such as Microsoft Office (Word, Excel) and Google Workspace
- Strong computer skills with the ability to learn new software quickly
- Previous clerical or administrative experience preferred, especially in customer service or medical/dental office settings
- Familiarity with QuickBooks or bookkeeping software is a plus
- Excellent organizational skills with keen attention to detail
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Strong communication skills with professional phone etiquette and customer service orientation
- Experience with data entry, filing systems, and document proofreading
- Knowledge of front desk operations and multi-line phone systems preferred
- Ability to work independently while supporting team objectives
This role is integral to maintaining smooth sales operations and delivering exceptional customer support within our organization. We value candidates who are proactive, organized, and committed to excellence in administrative functions.
Pay: $20.00-$22.00 per hour
Benefits:
Language:
Work Location: In person
