Why Join Us?
Join Vertechs Elevators, Ontario's elevator installation specialists — As part of our tight-knit, flat organization, you'll experience:
- Company BBQs every long weekend at the plant
- Holiday parties & swag giveaways
- A lean structure with rapid growth and development opportunities
- Competitive salary and strong benefits: dental, vision, and paid time off
Salary: $55K–$65K/year · Benefits: Dental, Vision, Paid Time Off
About Vertechs Elevators
Vertechs Elevators is Ontario's dedicated elevator installation division, delivering safe, reliable elevator installations across residential and commercial markets. Backed by the OLS North America group of companies, we combine local field expertise with the resources of an established industry leader.
Role Overview
We're hiring a Scheduler/Administrator to manage field labour coordination, project documentation, service scheduling, compliance submissions, and administrative support across our Ontario and U.S. elevator installation operations.
Key Responsibilities
- Schedule all Canadian and U.S. field labour across active installation projects
- Coordinate project documentation packages — acknowledgment letters, review drawings, final drawings, and closeout documents
- Manage service and maintenance scheduling, contracts, and invoicing
- Submit U.S. permits and TSSA applications; book TSSA inspections and ensure all required documentation is submitted in advance
- Set up deliveries for Ontario and Florida job sites
- Support residential sales activities in Ontario and Florida
- Order consumables and spare parts for field staff
- Invoice change orders and service calls
- Set up all jobs and employees in Connect Teams; liaise with Engineering for drawing packages
- Onboard new field employees — distribute payroll forms, collect and forward to Accounting
- Submit weekly payroll and expense reports to Accounting; approve vendor invoices for payment
- Support Accounting with collections and documentation as needed
- File Non-Conformance Reports (NCRs) as required
What You Bring
- Strong organizational and multitasking skills — comfortable managing many moving parts simultaneously
- Excellent communication skills across field, office, and external agencies
- Proficiency in Office 365
- Experience with QuickBooks an asset
- Familiarity with elevator installation, construction, or field service coordination an asset
- Experience with TSSA submissions or similar regulatory compliance a plus
- College diploma or equivalent experience in operations, administration, or a related field
Job Details
Job Type: Full-Time
Work Location: In person — Ayr, Ontario
Benefits:
- Dental care
- Paid time off
- Vision care
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
