COMPANY OVERVIEW
McCarty Squared Inc. is a women-owned, design-forward construction and contracting firm with our main studio located in London, Ontario. We specialize in high-detail residential renovations, historical restorations, custom builds, and accessibility modifications. We pride ourselves on giving our clients an organized, professional, and consultative experience from concept to completion.
ROLE OVERVIEW
We are seeking a highly detail-oriented, organized In-House Bookkeeper to join our team at our London studio. In this role, you will work directly alongside our management team to keep project accounts running smoothly. A key part of your job will be onboarding employees into our payroll system and setting them up with Houzz Pro and Workforce. By managing these integrations, you will ensure our project managers have real-time access to accurate project costing in the field.
KEY RESPONSIBILITIES
Accounts Payable (AP) & Accounts Receivable (AR)
- Manage all daily bookkeeping entries, including processing incoming vendor and subcontractor invoices.
- Prepare and send accurate, professional client invoices based on project milestones and change orders.
- Monitor accounts receivable and follow up on outstanding client balances, utilizing Houzz Pro features where applicable.
- Reconcile monthly bank statements, credit cards, and lines of credit with high precision.
Employee Onboarding, Payroll & Systems Integration
- Lead the onboarding process for new employees, gathering payroll data and setting up accounts.
- Manage and train employees on using Houzz Pro and Workforce for accurate time tracking and labor logs.
- Ensure daily time logs and expenses sync correctly to provide real-time project costing data to our Project Managers.
- Assist with employee payroll processing, tracking hours, and accurate job-cost allocations.
Project Costing & Financial Support
- Track and input job-specific expenses and receipts using QuickBooks to ensure accurate project costing.
- Assist with government compliance reporting, including HST calculations and filings.
- Prepare regular financial reports, cash flow updates, and profit-and-loss statements for the company owners.
QUALIFICATIONS & REQUIREMENTS
- Experience: Proven experience as a bookkeeper or accountant with direct experience managing accounts payable and accounts receivable. Experience in the residential construction, renovation, or design industry is highly valued.
- Software Skills: Deep working knowledge and proficiency with QuickBooks. Hands-on experience or knowledge of Houzz Pro and QuickBooks Workforce for tracking and real-time job costing is a significant plus.
- Teamwork & Onboarding: Comfortable working closely with a management team and leading small internal tech onboarding/training for site employees.
- Attributes: Exceptional attention to detail, strong organizational skills, and a high level of integrity and confidentiality.
- Background Check: Must be willing to successfully complete a standard background check.
- Communication: Strong verbal and written communication skills for interacting with our team, vendors, and clients.
WHAT WE OFFER
- Competitive Compensation: Based on experience and qualifications.
- Culture: A welcoming, professional, and design-forward team environment.
- Location: A beautiful studio environment right in London, Ontario.
HOW TO APPLY
Please submit your resume and a brief cover letter detailing your bookkeeping experience to [email protected] with the subject line: Bookkeeper Application
Pay: $24.00-$28.00 per hour
Benefits:
- Company events
- Discounted or free food
- Employee assistance program
- Mileage reimbursement
- On-site parking
- Paid time off
- Store discount
- Wellness program
Education:
- Secondary School (required)
Experience:
- QuickBooks: 3 years (required)
- Cost management: 3 years (required)
- Bookkeeping: 5 years (required)
- Management: 2 years (required)
- Accounts receivable: 3 years (required)
- Accounts payable: 3 years (required)
Language:
Work Location: In person
