Ventcare Inc. is the leader in Robotic Ventilation Inspection and Cleaning Technology. We provide a variety of programs to maintain and improve Indoor Air Quality. We are highly respected in the industry for our value added and consultative approach to ventilation hygiene.
POSITION OBJECTIVE:
Compile Project Reports and Videos in a small office environment.
DUTIES and RESPONSIBILITIES:
Reports/Videos (80% of time):
- Coordinate with field supervisors to ensure accurate data is provided in project logbooks to be transcribed into report template format.
- Prepare and proofread reports (e.g. ventilation inspection, monitoring and cleaning; fire damper inspection) for clients as required utilizing laboratory and input from field supervisors.
- Liaise with microbiology laboratory regarding particulate samples acquired by field crews to ensure prompt turnover of results.
- Edit (clip & arrange) visual recordings captured by the field crews to highlight areas inspected and/or cleaned using a video editing software.
- Co-ordinate final reports and videos for final review and approval, ensuring accuracy and timeliness.
- Create documentation for Field Supervisors -Training Provided.
Administration/General (20% of time):
- Provide administrative support and backup to the operation of the office when required including but not limited to: answering phones, coordinating incoming and outgoing mail, and occasionally assisting with project scheduling.
- Prepare bid packages for estimator by compiling project information, specifications, and drawings for accurate and timely quotes.
SPECIAL SKILLS, KNOWLEDGE or TECHNICAL EXPERTISE:
- Highly organized and detail-oriented with the ability to juggle multiple priorities and meet tight deadlines without constant supervision.
- Excellent command of the English language (both verbal & written), inter-personal and telephone skills.
- Proven ability to work efficiently under pressure while maintaining high standards of accuracy.
- Proficient in Microsoft Office and Google Workspace (ie. Word, Excel, Publisher; Microsoft Outlook; video editing an asset).
- Comfortable with continuous data entry and repetitive tasks while maintaining focus.
- Self-motivated, proactive, and dependable with a focus on delivering results and contributing to the overall success of the team.
*This role is 100% in-office. Training will be provided
Job Type: Full-time
Salary: From $20.00 per hour can be adjusted to reflect candidates experience and knowledge
Benefits:
- Casual dress
-Dental care
-Extended Health Care
-On-site parking
- Paid time off
- Vision care
Schedule:
- 8-hours shift
- Day shift
- Monday to Friday
Education
- Post-secondary (required)
Experience:
- Administrative assistant/project manager: 1 year (required)
- Construction industry knowledge (Asset)
Job Types: Full-time, Permanent
Pay: From $20.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Education:
- Secondary School (preferred)
Experience:
- receptionist: 1 year (preferred)
- administrative assistant: 1 year (preferred)
Work Location: In person
