This position will provide a wide range of administrative services for Procurement Services. Responsibilities will include purchasing card (“P-Card”) administration including monthly compliance monitoring, expense policy compliance, freight and fuel chargebacks and administrative support on other procurement related systems.
MAJOR DUTIES & RESPONSIBILITIES
- Processes P-Card applications, P-Card administration within banking and reconciliation software including account closure and suspension.
- Processes monthly statements from P-Card users.
- Performs monthly compliance check on P-Card statements for adherence to Purchasing Handbook guidelines for use.
- Identifies and investigates source of errors, confirming the correct information. Liaise with affected department and Finance regarding non-compliance for resolution of P-Card issues.
- Reviews Executive travel expense claims for compliance prior to senior level approval.
- Receives and allocates cost chargeback on department P-Card, freight and fuel card invoices.
- For asset disposal, creates postings for internal and auction sites to advertise furniture and equipment for sale and re-use. Manages TRU Re-Use site in coordination with Distribution Services.
- Maintain relevant digital files and records.
- Collects, sorts, and distributes departmental mail.
REPORTS TO
Director, Supply Chain Management
