Job title: Front Desk Receptionist
Organization: Island Clinical Counselling — Port Alberni and Parksvillle (1 or 2 days in each location)
Type: Flexible 16-24 hours to be discussed with applicant
Start date: ASAP
About us
Island Clinical Counselling is a client-focused counselling clinic with six locations serving Vancouver Island. Our Port Alberni and Parksville front desk receptionist will be the welcoming first point of contact for clients and plays a key role in keeping the clinic running smoothly and respectfully in a mental-health setting.
Role summary
We are seeking a friendly, organized Front Desk Receptionist to assist with answering phones, greet in-person clients at our two offices, manage appointment bookings and scheduling, respond to emails, and maintain general office organization and upkeep. The ideal candidate is calm under pressure, professional, discreet, and comfortable working in a mental-health clinic environment. Phone and emails are responded to as part of a team of receptionists.
Key responsibilities
- Assist in answering and route incoming phone calls for all six clinic locations (screen, transfer, and take accurate messages) with your team of receptionists
- Greet and check in clients in-person at the Port Alberni and Parksville offices; create a warm, professional reception experience
- Book and manage client appointments; manage scheduling changes and cancellations using Janeapp
- Respond to client emails and follow up as needed
- Use clinic systems to schedule and coordinate appointments across locations
- Maintain general office organization and perform routine office maintenance and supplies management
- Ensure confidentiality and professionalism in all client interactions
- Assist with light administrative tasks as needed (filing, data entry, preparing client forms)
Required qualifications & skills
- Comfort and experience working with the public; professional, patient, and client-focused demeanour
- Comfortable working with mental health clients
- Proficiency with computers and common office software (email, web-based apps)
- Strong written and verbal communication skills
- Ability to learn and use clinic-specific software, including RingCentral, Google Docs, and Jane App (Janeapp)
- Comfort learning and understanding topics related to mental health in order to match clients with appropriate counsellors
- Excellent organizational skills and attention to detail
- Ability to maintain confidentiality and handle sensitive information with discretion
Assets (preferred)
- Psychology or related experience is an asset
- Previous experience in a health/mental-health clinic or multi-location practice
- Familiarity with appointment management and client intake procedures
Working conditions
- In-person front-desk role at the Port Alberni and Parksville office. Commitment to traveling is required and mileage is provided.
Call to action
Interested? We’d love to hear from you. Please submit your resume and a brief cover letter explaining your interest and relevant experience. Applications will be reviewed on a rolling basis until the position is filled.
Pay: $22.00-$23.00 per hour
Benefits:
- Company events
- Flexible schedule
- On-site parking
Work Location: In person
