Job Summary:
In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Director, Learning and Development (L&D), the Coordinator provides a key leadership role in managing student placements and student practice processes for Children’s & Women’s Health Centre (C&W). This role works in collaboration with the Director and education leaders to identify and develop the strategic vision, needs and direction for student practice, aligning with C&W’s mandate as an Academic Health Sciences Centre. As the primary Health Sciences Placement point of contact for internal and external stakeholders, the Coordinator provides direction, expertise, and technical support and develops Affiliation Agreements and web resources to support student practice and placement policies and guidelines at BCCH and BCW. The Coordinator facilitates, coordinates and develops budget, business and project plans and provides input, and recommendations for all Learning and Development revenue and expense budgets, grant accounts, project budgets, restricted funds, endowment funds and scholarship funds. This role collaborates with the director on staff issues and manages the Telethon Grant program. The Coordinator also works on behalf of Learning and Development with the BCCH Foundation, BCW Foundation and PHSA Finance and HR. This role participates in developing design plans and budget proposals for classrooms and related education facilities at C&W taking into account construction costs and sources.
Duties/Accountabilities:
- Provides the central point of contact for internal and external student practice education stakeholders. Facilitates discussions with site staff and faculty at academic institutions to negotiate and resolve challenges and/or conflicts with student placements and communicates policies. Establishes new student practice placement sites and makes recommendations for alternate experiences. Develops strong internal and external relationships/partnerships with governmental and non-governmental organizations, provincially, nationally and internationally.
- Ensures that appropriate risk management strategies/legal contracts and Affiliation Agreements are in place for student practice experiences, between C&W and external academic and other private and public organizations to minimize liability. Negotiates with academic institutions to modify selective components of the contract, performs periodical audits to revise, renew, and verify compliance with C&W terms and agreements. Consults with legal counsel when necessary and refuses agreements with other organizations if necessary.
- Develops a framework for student education on C&W external websites and provides the design, content, and management of these internet pages to outline policies for students. Collaborates with PHSA Academic Development, Senior Leaders and others in the development of policies and guidelines. Oversees the development of placement profiles for each placement area, to assist students in accessing necessary information to apply and select placement sites.
- Acts as the site lead for the Health Sciences Placement Network (HSPnet) system to receive, coordinate, communicate, and secure student placements for C&W. Promotes and expands the system to additional disciplines, including training educators, supervising the usage of the HSPnet system by staff, and solving technical problems. Creates queries, analyzes and disseminates reports and statistics on student placement for the programs, executive and PHSA Academic Development. Provides system enhancement recommendations to HSPnet and serves as a test site for these technical changes.
- Monitors, analyzes and makes recommendations for L&D department budgets, identifies and analyzes variances for L&D revenue and expense budgets, grant accounts, project budgets, restricted, endowment and scholarship funds. Recommends the specifics of annual capital and operating budgets, and recommends actions to respond to period variances. Collaborates with L&D leaders to develop new revenue strategies and initiatives for ensuring balanced budgets and maximizing L&D revenue. Provides supervision and direction to casual staff, the CPR Program and related external contractor(s). Assigns and supervises work of clerical staff assisting with research and grant programs.
- Manages research grants and donations including BCCH Telethon Research Program by working with CFRI to recruit an appropriate review committee and chair, and through coordination of the application, review and decision process. Provides researchers with reasons for unsuccessful applications, and ensures funded projects maintain financial and results reporting requirements. Manages the Telethon website and teamsite. Prepares summary reports on projects for the Executive and the Foundation.
- Conducts needs assessments with regard to classroom and other education facilities (labs, simulation spaces) and through evidence-based design principles, collaborates with Planning, Media Services, and external consultants/contractors, to research, plan (including development of renovation budgets) and design room improvements. Schedules and monitors the construction and equipping of these facilities.
Qualifications:
A level of education, training and experience equivalent to a degree in a related areas such as Business Administration, Facilities, or Health Care administration plus a minimum of (3) years recent, related experience, preferably in a health care environment with experience in student practice and student education placements supplemented with advanced credentials or experience in financial management of complex revenue and expense accounts.
Excellent written and oral communication skills to function within a complex interdisciplinary, inter-institutional and international environment with site educators, managers, faculty students and government officers. Demonstrated leadership ability and strength in negotiation and collaboration. Proven problem-solving and organizational abilities combined with a strong attention to detail. Proficiency in project management. Computer literacy with word processing, spreadsheet presentation, project management and database applications and ability to learn and use the student placement system.
