At LearnFormula, we are passionate about helping regulated professionals continue their education and grow their careers by offering continuing education through online video courses, podcasts and webinars.
We are currently seeking a people-focused and highly organized Production Coordinator to take ownership of sourcing, booking, and building relationships with the instructors and speakers who power our courses and webinars. You'll identify strong candidates, reach out and present the opportunity, coordinate their involvement, and stay in touch to keep them engaged for future sessions. Just as importantly, you'll help improve how we do this over time, building better systems for finding and managing talent.
This is a broad, hands-on role in a growing team. While sourcing and managing instructors and speakers is the core focus, you'll also take on research projects, operational tasks, and other assignments.
This role requires expert level AI skills including usage of ChatGPT, Claude, and other AI agent tools.
What You'll Do
- Source and research potential instructors and subject-matter experts who fit LearnFormula's target audience
- Reach out to prospective instructors and speakers by phone and email, present the opportunity, and secure their involvement
- Build and maintain ongoing relationships with instructors and speakers, keeping them engaged for repeat sessions and future content
- Coordinate booking logistics, including scheduling, confirmations, and pre-session communication
- Maintain an organized pipeline and records of instructors, speakers, and bookings
- Serve as the main point of contact, guiding instructors and speakers through the process for a smooth, professional experience
- Continuously improve how we source, book, and manage talent - identifying bottlenecks, testing new approaches, and building repeatable systems that scale
- Take on research projects, operational tasks, and other assignments as business priorities shift
What You'll Bring
- Excellent communication and interpersonal skills, with a people-first approach to building relationships
- Comfort making outbound calls and sending outreach emails to prospective instructors and speakers
- Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines at once
- Adaptability and a willingness to switch between different types of tasks
- Experience in business development, booking coordination, recruiting, research, or a similar role is an asset
- A process-minded attitude - you naturally look for ways to make things run better
- Proficiency in English, with clear and professional written and verbal communication
- A proactive, self-motivated attitude and genuine enthusiasm for connecting with people
- Working knowledge of AI tools and how to apply them in your daily tasks
Why Work Here
- A salary range of $50,000–$70,000 (dependent on experience)
- Health benefits
- Free access to LearnFormula courses and professional development opportunities
- A collaborative, mission-driven team passionate about lifelong learning
- An in-office position with the opportunity to work closely with the team and take part in all team events
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
Work Location: In person
