Project AdministratorAbout the Role
Since 1914, Garage Supply Contracting Inc. has been leading the industry in garage equipment supply, repair, maintenance, engineering & planning. We are a third generation, family-owned business with technicians bringing years of knowledge to facilities across Ontario. We are currently seeking an enthusiastic, knowledgeable PROJECT ADMINISTRATOR to join our team. This is a fantastic full-time opportunity suitable for a highly organized and customer-focused Project Administrator to support our Project Department. This position is ideal for someone who thrives in a fast-paced environment, enjoys helping customers, and takes pride in keeping projects organized from start to finish.
As the first point of contact for many of our customers, you will play a key role in providing exceptional customer service while supporting project coordination, scheduling, documentation, and administrative functions.
Key Responsibilities
- Answer incoming calls and provide professional, friendly customer service.
- Respond to customer inquiries by phone and email in a timely manner.
- Coordinate with customers, technicians, suppliers, and internal departments to ensure projects progress smoothly.
- Create, update, and maintain project files and documentation.
- Prepare estimates, purchase orders, work orders, and invoices as required.
- Accounts Receivable for progress draws and overdue accounts.
- Enter and maintain accurate information within company software systems.
- Monitor project progress and follow up on outstanding items.
- Schedule appointments and coordinate project-related activities.
- Assist with ordering materials and tracking deliveries.
- Process paperwork accurately and maintain organized electronic and physical filing systems.
- Support the Project Manager with daily administrative tasks.
- Collaborate with other departments.
- Perform general office duties and provide administrative support to other departments as required.
Qualifications
- Previous experience in an administrative, project coordination, or customer service role.
- Exceptional customer service and communication skills.
- Friendly, professional, and confident telephone manner.
- Strong organizational and time management skills with excellent attention to detail.
- Ability to prioritize multiple tasks and work independently.
- Proficient with Microsoft Office (Word, Excel, Outlook).
- Experience with QuickBooks Online (QBO) is considered a strong asset.
- Experience in construction, industrial service, or a project-based environment is an asset.
Skills & Attributes
- Positive, professional, and approachable attitude.
- Strong interpersonal skills with the ability to build positive relationships with customers and coworkers.
- Excellent written and verbal communication skills.
- Problem-solving mindset with the ability to remain calm under pressure.
- Dependable, self-motivated, and adaptable.
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidentiality and exercise good judgment.
- Team player who is willing to assist wherever needed.
If you enjoy working with people, are highly organized, and take pride in providing outstanding customer service, we'd love to hear from you.
Pay: $23.00-$28.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Work Location: In person
