Job Posting: Location Administrator – Onoway
Company: CMN
Location: Onoway, AB
Position Type: Full-Time, Permanent
Hours: Monday–Friday, 8:00 AM–5:00 PM (overtime required during spring season)
About the Role
We are seeking a highly organized and customer-focused Location Administrator to join our Onoway team. As the first point of contact for clients and a key support to our sales and operations teams, this role is essential in maintaining office efficiency, supporting inventory accuracy, and ensuring exceptional customer service.
Key Responsibilities
Accounts Receivable
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Prepare load-outs, invoices, credit memos, and monthly customer statements.
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Post customer payments and manage work orders and prepayments.
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Maintain confidential sales and credit information.
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Ensure proper margins and pricing with the Sales Team.
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Investigate and resolve account discrepancies.
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Maintain customer tiered pricing under management guidance.
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Post interest charges monthly.
Inventory Support
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Enter inventory receipts upon product delivery.
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Complete inventory counts and help resolve discrepancies promptly.
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Process returned deposits (customer and supplier).
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Review monthly inventory values for accuracy.
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Complete inventory write-offs with management approval.
Banking & Accounting
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Process deposits via Deposit Edge and Tronia.
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Complete monthly reconciliations for cheque, FCC, and credit card clearing accounts.
General Administrative Support
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Prepare invoices, reports, letters, and internal documents.
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Maintain office supplies and operate office equipment.
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Organize agendas, attend meetings, record minutes as needed.
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Sort and respond to correspondence requiring company knowledge.
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Maintain filing systems and train staff in office applications.
Customer Service
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Answer phones, greet customers, and assist with walkin sales when needed.
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Provide timely, professional support to customers, vendors, and partners.
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Exercise sound judgment in daily decision-making.
Qualifications
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High school diploma required; business or administrative training is an asset.
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Several years of administrative and/or supervisory experience.
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Strong understanding of accounting, office procedures, and data management.
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Proficiency in Microsoft Office (Word, Excel, Outlook).
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Excellent communication, organization, and multitasking abilities.
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Ability to work independently or as part of a team.
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Professional, confidential, and reliable work habits.
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Customer serviceoriented with strong followthrough.
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Knowledge of sales principles is an asset.
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Ag student, ag graduate, or agricultural industry experience is considered an asset.
Work Environment
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Regular office hours with required overtime during peak season (spring).
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Ability to sit, stand, walk, bend, twist, and lift up to 35 lbs.
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Extended periods of computer and telephone use.
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Fastpaced environment with multiple priorities and timesensitive needs.
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Willing and able to operate a forklift as required.
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Able to maintain professionalism in stressful or highvolume situations.
Special Requirements
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Ability to meet company policy requirements including a criminal background check and, if required, a driver’s abstract.
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Valid Class 5 driver’s license.
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Commitment to the company’s Health, Safety & Environmental Program.
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