Invoicing Support responsibilities include performing data entry and related duties in invoice preparation for Friesens Book, Web and Yearbook Divisions, helping to ensure accurate and timely invoicing to all customers. Other duties include computing costs and calculating rates for goods, services and shipment of goods; posting data; and keeping other relevant records.
Shift:
The successful candidate will work 8 AM to 4 PM, Monday through Friday.
Benefits:
Friesens offers a comprehensive benefits package and Employee Owner Trust Distributions.
Job Requirements:
- High School Diploma/GED/Mature Student Diploma
- Post Secondary education in Accounting, Finance or Business Administration preferred
- Basic knowledge of accounting systems
- Effective English use and comprehension
- Digital Literacy (Microsoft Office, keyboarding skills)
- Essential Math skills (Metric and Imperial measurements, problem-solving, conversion charts, etc)
- Ability to conceptualize/visualize implications of production procedures
- Effective use of work-related documents to accomplish job tasks
- Ability to detect, isolate and identify irregularities
- Demonstrated organization, prioritizing, time and stress management skills
- Continuous learning/improvement mindset
- Must be able to work in a team-oriented environment while demonstrating self-management capabilities
- Able to deal with people diplomatically and professionally at all times
- Excellent manual dexterity
- Overtime as required
Duties and Responsibilities:
- Compile data, compute fees and charges and prepare invoices for Book, Web and Yearbook Divisions as well as history books, marketing and internal jobs
- Communicate with Yearbook Administration regarding internal invoicing worksheets, incentives, scholarships, etc, to ensure records are maintained
- Invoicing apps and workshops as requested
- Create dummy invoices for prepayment purposes as requested
- Entering and confirming the accuracy of various job costs (buyouts)
- Emailing, mailing and faxing invoices for the purpose of distribution
- Print shipping lists on a daily basis to ensure all jobs shipped are invoiced
- Close completed jobs – getting printouts, job files and quotes
- Calculate freight costs from internal software
- In-plant contact for off-site and internal staff members and respond to questions regarding invoices
- Process Yearbook Division Special Pricing Requests, progress invoices and credits
- Process Rework/Quality concern submissions as requested
- Process Yearbook Division customer prepayments and overpayments
- Review and update Yearbook customer accounting information as needed
- Close Yearbook invoicing on a monthly basis
- Act as backup for Fulfillment related tasks including maintaining fulfillment inbox – verifying necessary order information is supplied and entering orders promptly
- Maintain Yearbook Invoicing procedures
- Provide Project Specialists and Sales Representatives with shipping estimates and mock invoices (dummy invoices)
- Perform data entry and assist in producing monthly reports
- Other tasks as assigned
Deadline for submission of application is June 29, 2026 or until the position is filled.
