Position Title: Administration and Purchasing Agent
Hours of work: Monday - Friday, some overtime may be required
Status: Full-time
Work Location: Hybrid/Remote
Position Summary:
The Administration and Purchasing Agent duties need to be performed with an emphasis on speed and accuracy, in a flexible work from home and/or office environment.
Primary Responsibilities:
- All custom foam orders, sample orders, quotes, inquiries and follow up. Includes receiving and managing PO’s and shipments for custom foam vendors.
- Weekly fabric, supplies, custom fabric, flooring purchasing and intersite transfers.
- Managing quotes, inquiries and follow up with assigned vendors, sales rep, and customer experience. Includes managing and updating all PO’s and shipments.
- Price comparison and updating vendor price lists.
- Managing projections for ordering.
- Analysis of business reporting and analytics for performance management.
- Purchasing custom products – quilting, heat sealed and laminated.
- Investigate and resolve problems, discrepancies and inquiries regarding custom foam and all purchasing and vendor issues.
- Learning product specifications, trends, and ordering lead times.
- Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner.
- Perform administrative tasks with high speed and accuracy as required.
- Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
- Investigate, follow up and resolve all discrepancies and/or inquiries.
- Facilitate and coordinate all escalation processes or procedures.
- Work closely with team members, both internal and external, to resolve any questions in a collaborative manner.
- Verify that all transactions comply with the companies’ policies and procedures.
Complete various ad hoc projects as required:
- Provide feedback for the supplier performance review.
- Custom Foam updates and closures memo.
- Updating discontinued SKU’s.
- Stock adjustments for discontinued and damaged fabrics.
- In use/Not in use report.
- Overstock and damaged fabrics return and/or request credits.
- Weekly Product Management meetings.
- Assist in training new hires.
- Back up for custom Infinity carpet ordering.
Requirements:
- Good communication and written and verbal skills.
- Advanced administration and data entry; fast alpha-numeric wpm with high accuracy.
- Attending meetings on time, organized, meeting deadlines, and following instructions.
- Team player and able to help the team when required.
- Strong analytical experience, reporting, documentation, and problem-solving skills.
- Intermediate – Advanced Microsoft Office, specifically Word, Excel, Outlook.
- Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.
Proven Skills, Abilities, and Attributes:
- Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
- Manage and analyze business reporting and analytics for performance management.
- Driven, self-motivated, fast learner and results oriented.
- Ability to effectively prioritize and execute tasks within deadlines.
- Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy.
- High levels of speed, accuracy, and efficiency.
- Team player.
Working Conditions:
- Hybrid or remote work environment
- Overtime as required.
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Application question(s):
- Our head office is located in Sherwood Park, Alberta. For candidates who live within commuting distance, this is a hybrid position. If you are local, does this location work for you?
- This position is full-time, 40 hours per week, Monday to Friday business hours. Is this what you are looking for?
- Can you please tell me what salary you are looking for?
- Are you used to working in a fast paced environment?
- Are you able to work with minimal supervision?
- Are you comfortable typing 40-50 WPM?
- How many years of purchasing experience do you have?
- Please explain in detail your experience in Microsoft Excel? (pivot tables, macros, report creations, IF functionalities, etc)
- Are you comfortable with taking calculated risks once you have been fully trained in your role?
- Do you have a sense of humor?
- Are you legally eligible to work in Canada?
Work Location: Hybrid remote in Sherwood Park, AB
