Summary:
The Department of Civil Engineering (CIVE) is an innovative and diverse department with aspirations to be the greenest civil department in Canada. At present, CIVE has 16 regular faculty members, 8 full-time staff members, and over 300 undergraduate students and 60 graduate students. The department offers an accredited Civil Engineering Program, as well as graduate programs leading to M.A.Sc., M.Eng. and Ph.D. degrees.
Reporting to the Administrative Officer, the Department Secretary provides administrative support to the Chair, faculty, staff, students, and teaching and research personnel, handling a wide range of administrative tasks relating to general operations, academic programs, and diverse research initiatives. This position is responsible for supervision of office support staff, coordinates and supports the administrative functions of the general office and department, carrying out a wide variety of academic, administrative and analytical tasks including organizing meetings and appointments; managing the Chair’s calendar; taking minutes; composing and editing responses to inquiries; supporting departmental events; managing personnel files and record keeping, and facilitating archiving or disposal as per Records Retention guidelines and Freedom of Information regulations.
In addition, this position provides confidential support to the Department Chair and Administrative Officer with faculty appointments, reappointments, promotion and tenure (ARPT) process, and administration of human resource processes for faculty leaves, and provides administrative assistance to the Administrative Officer as required.
