Position Title: Administrative & Accounting Assistant
Location: Edmonton, AB
Employment Type: Full-Time, Permanent
Industry: Heavy Duty Equipment, Automotive & Industrial Distribution
Company Overview
Our client is a prominent, well-established national corporate group with extensive branch operations across Canada. Known for operational excellence and long-term stability, the organization is seeking a dependable, detail-oriented professional to join their centralized corporate administration team in Edmonton.
Position Summary
The Administrative & Accounting Assistant plays a critical role in supporting the financial and administrative operations of a designated operating unit or internal business group. Reporting to the Accounting Supervisor, this position oversees full-cycle accounts payable and accounts receivable functions, general ledger maintenance, account reconciliations, and vendor/customer communications in a high-volume, fast-paced environment.
Key Responsibilities
Accounts Payable (A/P)
- Manage the full-cycle A/P process, including matching, batching, coding, and scheduling payment runs for high-volume invoice batches.
- Verify invoices, purchase orders, statements, and payment authorizations against internal approvals and policies.
- Prepare, verify, and post journal entries and financial transactions.
- Investigate and resolve invoice discrepancies with branches, vendors, and freight carriers.
- Monitor open invoice aging, manage exception processing, and escalate complex issues to management when necessary.
Accounts Receivable (A/R)
- Process and accurately allocate incoming payments (cheques, EFT, credit cards, wire transfers).
- Generate, review, and issue customer billing statements and invoices.
- Review aging reports, track overdue accounts, and conduct professional collection follow-ups.
- Perform routine account reconciliations and resolve billing disputes.
- Assist with period-end financial closing tasks related to receivables.
General Administration & Reporting
- Compile monthly statistical summaries and prepare ad hoc financial reports.
- Maintain organized digital and physical financial filing systems to ensure audit compliance.
- Provide general administrative support to the finance and operational teams as required.
Candidate Qualifications
- Experience: 3 to 5 years of progressive, hands-on experience handling full-cycle Accounts Payable and Accounts Receivable.
- Education: Post-secondary education in Business Administration, Accounting, or a related discipline is strongly preferred.
- Industry Experience: Background in property management, distribution, or multi-branch operations is considered a strong asset.
- Technical Proficiency: Strong proficiency in MS Office (specifically Excel and Word) and experience working with integrated ERP/accounting systems.
- Accounting Knowledge: Working understanding of Generally Accepted Accounting Principles (GAAP).
- Core Competencies: Excellent written and verbal communication skills, rigorous attention to detail, strong time-management abilities, and the capacity to prioritize competing deadlines.
Compensation & Total Rewards
- Compensation: Competitive base salary commensurate with experience.
- Health & Wellness: 100% company-paid benefit premiums for employees and eligible dependents (Health, Extended Health, Dental, Family Life, and Travel Insurance).
- Professional Growth: Continuing education financial support and defined internal advancement pathways.
- Workplace Perks: Onsite parking, employee recognition initiatives, and a supportive team culture.
Application Process
Interested candidates are invited to submit their resume in confidence. All applications will be reviewed with strict discretion.
Our client is an equal opportunity employer committed to workforce equity, diversity, and inclusion.
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
