Job Overview
This position is best suited for someone who enjoys creating order from complexity. You will regularly juggle multiple construction projects, deadlines, client requests, and administrative responsibilities. Success in this role comes from being exceptionally organized, proactive, and able to think several steps ahead.
Key Responsibilities
- Coordinate project administration from start to finish, including scheduling, document preparation, and communication tracking to ensure jobs run smoothly.
- Manage client communications, offering timely updates, maintaining professional correspondence, and ensuring clients are well-informed throughout their projects.
- Support trade coordination, including sending quote requests, organizing subcontractor schedules, tracking pricing, and maintaining internal cost records.
- Oversee digital file management, ensuring all proposals, invoices, checklists, and schedules are properly named, saved, and accessible across platforms.
- Assist with invoice preparation and payment tracking, maintaining accurate and punctual financial logs, and ensuring payment schedules are aligned with project progress and subcontractor agreements.
- Contribute to marketing and brand visibility, by organizing photos from projects, preparing social media posts, and coordinating updates to the company’s website.
- Actively support business development by responding to leads, requesting client reviews, and identifying new platforms or strategies for growth.
- Collaborate directly with the General Contractor to anticipate project needs, resolve challenges, and maintain communication with trades, clients, and suppliers.
Job Requirements
Must-Haves:
*ADVANCED Excel knowledge*
- creating spreadsheets and templates from scratch
- understanding of formulas and functions (SUM, IF, XLOOKUP/VLLOOKUP, INDEX/MATCH, COUNTIF, conditional formatting, etc,
- ability to build estimating sheets, cost trackers, project logs, and reporting templates
- ability to organize and analyze large amounts of data
- Ability to manage dozens of active projects without losing track of details.
- Capacity to work independently
- Exceptional organization and time management .
- Excellent written and verbal communication.
- Experience with , cloud storage (Google Drive, One Drive, Dropbox).
- Strong follow-up skills.
Nice-to-Haves:
- Experience in construction, design, or renovations.
- Prior business development, marketing, or client management experience.
- Familiarity with Instagram content creation, Canva, or light graphic tools.
- Past use of marketing tools and/or SEO systems is a plus.
Role Details:
- Hours: This position offers flexibility but requires availability across daytime hours to support project coordination, trades, and client updates as needed.
- Location: This is a hybrid role with most tasks handled remotely. Some site or office presence may be required during key project phases or team check-ins.
- Compensation: $20.00 per hour to start. Increases possible based on performance.
To Apply:
Apply through Indeed or send your resume and a short message about what excites you about this role to [email protected].
Pay: $20.00-$25.00 per hour
Benefits:
Application question(s):
- From 1 (no proficiency)-5 (extremely proficient), how proficient are you with Microsoft Excel? Please explain a little about your experience.
Education:
Work Location: Hybrid remote in Stouffville, ON
