Accounts Payable Coordinator
Position Summary
The Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions while supporting procurement and office supply management activities. This role ensures invoices are properly matched, coded, approved, and processed for payment, while maintaining strong vendor relationships and supporting efficient day-to-day operations. The ideal candidate is highly organized, detail-oriented, and committed to maintaining financial accuracy and internal controls.
Key Responsibilities
Accounts Payable
- Process, verify, and accurately enter vendor invoices into the accounting system.
- Perform three-way matching of invoices, purchase orders, and receiving documentation.
- Review invoices for accuracy, appropriate approvals, and compliance with company policies.
- Maintain accounts payable files and documentation in an organized and auditable manner.
- Reconcile vendor statements and investigate outstanding items as required.
- Assist with month-end and year-end closing activities related to accounts payable.
Corporate Credit Card & Expense Administration
- Review, reconcile, and process corporate credit card transactions, including American Express (AMEX) accounts and other company-issued credit cards.
- Ensure transactions are appropriately coded and supported by required receipts and documentation.
- Follow up with cardholders regarding missing receipts, coding corrections, or outstanding transactions.
Purchasing & Procurement Support
- Coordinate the ordering of office and operational supplies to ensure adequate inventory levels.
- Create and issue purchase orders as required.
- Monitor supply levels and proactively reorder materials to support business operations.
Administrative & Operational Support
- Maintain accurate records of invoices, purchase orders, vendor agreements, and procurement documentation.
- Perform other accounting and administrative duties as assigned.
Qualifications
- Post-secondary education in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum 2 years of experience in accounts payable, purchasing, or a related accounting role.
- Strong understanding of accounts payable processes and internal controls.
- Experience with invoice matching, cheque preparation, and vendor reconciliations.
- Experience reconciling AMEX and corporate credit card transactions.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with ERP or accounting systems is considered an asset.
- Excellent organizational skills with strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Key Competencies
- Financial Accuracy and Attention to Detail
- Organization and Time Management
- Problem Solving and Analytical Thinking
- Communication and Collaboration
This position plays a vital role in ensuring the smooth operation of the organization's financial processes by supporting accurate payables management, effective procurement activities, and strong financial controls.
Please submit resume to [email protected].
*No phone calls or walk ins.
Company Overview
Adco Power Ltd. is an industrial electrical and mechanical firm serving the utility, energy, oilfield, and mining sectors. We specialize in electrical power systems, fuel storage, water pumping, sewage treatment facilities, and modular power plant refitting. Our mission is to deliver comprehensive engineering solutions with a focus on safety, efficiency, and innovation.
Pay: $24.00-$30.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
