Reply Inbox & Appointment-Setting Specialist
Work location: Remote
Hours: 6–8 hours per day, Monday–Friday
Time zone: Chicago time (Central Time)
About the Role
Vectify runs outbound email campaigns for B2B companies. We write the campaigns, build the prospect lists, and send the emails.
When someone replies, that response needs a human: someone to sort it, answer it, and—when it represents a real opportunity—call the prospect and book them onto our client’s calendar.
That’s this role.
You own the inbox.
What You’ll Actually Do
- Work through the reply inboxes across our client campaigns every day.
- Tag each reply appropriately—interested, question, referral, not now, not a fit, or out of office—so nothing sits unread.
- Answer straightforward questions within the existing email thread, using the client’s positioning and the answer library we provide.
- Handle common responses such as:
- “Can you send me more information?”
- “What does it cost?”
- “What’s the catch?”
- “You should speak with my colleague instead.”
- Call warm prospects. If someone replies, “Sure, tell me more,” you call them that same day and work to get them onto the client’s calendar.
- Log what happened, keep tags and notes accurate, and flag anything unusual instead of guessing.
This is not cold calling. Every person you call has already replied to one of our emails.
Hours
The role requires approximately 6–8 hours per day, Monday through Friday, working on Chicago time.
Some days will be busier than others, depending on the volume of campaigns being sent. Your exact hours can be flexible within the business day, but you must be available and actively working during US business hours. That’s when replies come in and when prospects are most likely to answer the phone.
What We’re Looking ForNative-Level English
You must speak and write English at a native level.
You’ll be speaking with American business owners and marketing directors, and writing replies that are sent under our clients’ names. This is non-negotiable.
Comfortable on the Phone
You’re comfortable calling someone who has already shown interest.
There are no scripts to blast through and no cold-calling rejection grind. These are short, friendly conversations designed to answer questions and find a suitable meeting time.
Consistent and Reliable
This is the quality that matters most to us.
The inbox must be cleared every day, on a consistent schedule, without you needing to be chased. A brilliant week followed by a silent one is worse for us than steady, dependable work every day.
Clear and Concise
You write short, plain, human replies without corporate padding.
Organized
You can keep tags, statuses, and notes accurate while working across several clients at once.
Nice to Have, but Not Required
- Experience with cold email tools such as Smartlead, Instantly, Sendkit, Apollo, or HubSpot
- Previous appointment-setting or SDR experience
- Experience managing a shared inbox for a business
What You Get
- Complete location flexibility. We genuinely don’t care where you live, as long as you can work Chicago hours.
- Clear systems. The campaigns, copy, targeting, positioning, and reply templates are already built. You won’t need to invent the process.
- Direct access to the founder. No unnecessary layers of management.
Work location: Remote
Pay: $3,500.00-$5,000.00 per month
Work Location: Remote
