Position: Licensed Real Estate Administrator & Showing Assistant
Location: Hamilton, ON (In-person and local travel required)
Hours: 10–20 hours/week to start; *Evenings and weekends a must*
Compensation: Salary
About Us
At Robbio Nicolle Real Estate Team, we're redefining the client experience in luxury real estate through excellence, integrity, and service. With over half a billion dollars in real estate experience, our team blends expert strategy with a personal touch. We are growing and looking for the right team member to help support our fast-paced success.
Role Overview
We’re seeking a fully licensed, highly organized, and adaptable assistant to support our team during our busiest season. This is a client-facing role with the opportunity to grow. You’ll assist with hosting open houses, showings, attending home inspections, vendor bookings, and administrative tasks—ensuring our agents stay focused on closing deals and delivering exceptional service.
Key Responsibilities
- Host evening and weekend showings and open houses
- Call and follow up with new leads to qualify and book appointments
- Assist with booking vendors for new listings (stagers, cleaners, photographers, etc.)
- Manage and support overflow administrative tasks (listing input, document collection, offer paperwork, etc.)
- Maintain clear, timely communication with clients and team members
- Ensure all client interactions reflect the brand’s high standard of professionalism and service
Requirements
- Active Real Estate License in Ontario in good standing with RECO required (Mandatory)
- Administrative Experience in Real Estate (2+years preferred)
- Proven ability to handle client-facing situations with confidence and professionalism
- Availability to work weekends and evenings.
- Strong organizational skills and a proactive, solutions-oriented mindset
- Familiarity with platforms like Follow Up Boss, BrokerBay, MLS/MATRIX, DocuSign, etc. is preferred.
- A reliable vehicle and valid driver’s license (Mandatory)
Assets
- Experience in a similar administrative or coordinator role in real estate
- Sales or lead nurturing experience
- Graphic design or social media management skills
What We Offer
- Opportunity to be part of a growing and ambitious real estate brand
- Flexible part-time schedule with potential to grow
- Collaborative, energetic team environment
- Direct mentorship and leadership from top-producing agents
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Flexible schedule
- Mileage reimbursement
- Paid time off
- Work from home
Licence/Certification:
- Real Estate License (required)
Work Location: Hybrid remote in Ancaster, ON L9G 2C2
