Accounting & Office Operations Coordinator
Bring Structure. Drive Accountability. Keep the Business Moving.
Are you an accounting professional who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment?
Do you enjoy improving processes, supporting leadership, keeping financial operations running smoothly, and being the go-to person who helps an office stay organized and efficient?
If so, we'd love to hear from you.
Our client, a growing and well-established organization, is seeking an Accounting & Office Operations Coordinator to play a key role in supporting the finance function while helping create greater structure, accountability, and operational efficiency across the business.
This is an ideal opportunity for someone who enjoys balancing accounting responsibilities with office operations, employee support, and continuous process improvement.
About the Opportunity
This is much more than a traditional accounting role.
You'll serve as a trusted partner to leadership, supporting day-to-day accounting operations while helping improve office processes, employee onboarding, invoicing, collections, and overall workflow.
The ideal candidate is someone who enjoys being involved in many aspects of the business—someone who can think proactively, identify opportunities for improvement, and become a dependable resource for both leadership and employees.
If you enjoy creating order out of chaos, improving efficiency, and helping a growing business scale, this role offers the opportunity to make a significant impact.
What You'll Be Responsible For
Accounting & Financial Operations
- Support daily accounting activities including Accounts Payable, Accounts Receivable, invoicing, collections, and general accounting administration.
- Monitor outstanding receivables and proactively follow up to improve cash flow.
- Assist with month-end processes, reconciliations, reporting, and financial documentation.
- Support Work-in-Progress (WIP), Cost of Goods Sold (COGS), and job costing activities.
- Maintain accurate financial records while ensuring compliance with company policies and procedures.
- Provide administrative support to the finance team and act as a backup resource when required.
Office Operations
- Coordinate daily office operations to ensure efficient workflows and communication.
- Support document management, file organization, office systems, and internal processes.
- Assist leadership with administrative projects and operational initiatives.
- Identify opportunities to streamline office procedures and improve overall efficiency.
- Help maintain an organized, collaborative, and professional office environment.
Employee Onboarding & HR Coordination
- Coordinate employee onboarding activities to ensure a positive and organized new hire experience.
- Prepare onboarding documentation, training schedules, and employee files.
- Support HR administration including policy acknowledgements, employee documentation, and record management.
- Assist with maintaining internal procedures and improving onboarding processes.
- Coordinate with managers to ensure new employees receive the tools and information needed for success.
Collaboration & Continuous Improvement
- Build strong working relationships across all departments.
- Support leadership by identifying process improvement opportunities.
- Assist with special projects as the business continues to grow.
- Help foster a positive, team-oriented office culture through strong communication and collaboration.
What We're Looking For
- 5+ years of progressive accounting and office administration experience.
- Strong understanding of full-cycle accounting, including Accounts Payable, Accounts Receivable, invoicing, reconciliations, and general accounting principles.
- Experience supporting cash flow through proactive collections and receivable management.
- Strong organizational and time management skills with exceptional attention to detail.
- Comfortable balancing multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Strong Microsoft Office skills, particularly Excel.
- Experience working with accounting or ERP systems.
- Ability to work independently while collaborating effectively with multiple departments.
- A proactive, solutions-oriented mindset with a willingness to take initiative.
- Professional, approachable, and team-oriented personality.
Preferred Qualifications
- Experience supporting a Controller or Finance Manager.
- Experience with job costing, Work-in-Progress (WIP), or Cost of Goods Sold (COGS).
- Experience coordinating employee onboarding or HR administration.
- Office management or operations coordination experience.
- Experience within construction, restoration, trades, manufacturing, or project-based industries is considered an asset.
- Experience working with ERP or project accounting systems is an asset.
What You'll Bring
We're looking for someone who enjoys being at the center of the business—someone who can confidently support accounting operations while helping leadership build stronger processes and a more efficient workplace.
You'll be equally comfortable reviewing financial information, following up on outstanding invoices, coordinating onboarding activities, and jumping in wherever support is needed. You're organized, dependable, proactive, and enjoy making things run better than you found them.
What You'll Receive
- Competitive compensation based on experience.
- Comprehensive benefits package.
- Opportunity to work closely with senior leadership and make a visible impact.
- A collaborative, team-oriented work environment.
- The chance to help shape processes and contribute to the continued growth of a successful organization.
- Long-term career growth and development opportunities within a stable and growing business.
If you're looking for an opportunity where you can combine your accounting expertise with office operations, process improvement, and employee support, we'd love to hear from you.
Pay: $70,000.00-$78,996.09 per year
Work Location: In person
