About the Role
Blindman Valley Propane is seeking a professional, organized, and customer-focused Administrative Assistant to provide essential front-line administrative support. As one of the first points of contact for our organization, this role plays a key part in creating a welcoming and efficient experience for customers, visitors, and internal teams.
The successful candidate will support daily office operations, assist with administrative tasks, and help ensure smooth communication and coordination across the organization.
Key Responsibilities
Customer Service & Communication
- Serve as a primary point of contact for customers and visitors, both in person and over the phone
- Answer, screen, and direct incoming calls in a timely and professional manner
- Accurately take and relay messages and respond to general inquiries
- Maintain a professional, organized, and welcoming front-office environment
Office & Administrative Support
- Perform general clerical duties including filing, photocopying, faxing, and document management
- Maintain accurate paper and electronic filing systems
- Prepare correspondence, internal documents, and reports
- Schedule meetings, staff functions, and internal events as requested
- Provide calendar management, follow-ups, and general administrative support
- Assist with special projects and additional administrative duties as assigned
Financial & Account Support
- Assist with data entry for work orders and invoices
- Support billing cycle procedures to ensure accurate and timely invoicing
- Receive and process customer payments and prepare invoices for cash customers
- Assist with accounts receivable follow-up and collections
- Support basic bookkeeping and cashiering tasks
Workplace Safety & Compliance
- Follow workplace safety policies and Alberta Occupational Health & Safety standards
- Maintain a clean, safe, and ergonomically appropriate workspace
- Foster a respectful, inclusive, and harassment-free work environment
Qualifications & Experience
- High school diploma required; relevant post-secondary study is an asset
- 0–3 years of experience in an administrative or clerical support role
- Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
- Accounts receivable or collections experience is an asset
- Strong customer service skills and front-office experience
- Fast and accurate data entry and keyboarding skills
- Excellent organizational, communication, and attention-to-detail skills
Core Competencies
- Customer-focused and professional
- Strong verbal and written communication skills
- Ability to multitask and manage competing priorities
- High level of accuracy, integrity, and confidentiality
- Team-oriented with a positive, adaptable attitude
Physical Requirements
- Prolonged periods of sitting and computer use
- Occasional lifting of office supplies (up to 25 lbs.)
- Frequent use of standard office equipment
Why Join Us?
This role offers the opportunity to be a key contributor to a professional, service-driven organization while working in a collaborative and supportive office environment.
Job Types: Full-time, Permanent
Pay: From $20.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Work Location: In person
