About the Role
We are looking for a reliable, organized, and detail-oriented Accounting & Office Administrator to join our team. This is a dynamic role that combines accounting, payroll, office administration, and logistics support. The ideal candidate is proactive, able to manage multiple priorities, and enjoys contributing to the smooth day-to-day operation of the business.
Responsibilities
Accounting & Payroll
- Manage Accounts Receivable (A/R), including invoicing, payment processing, collections, and account reconciliations.
- Process Accounts Payable (A/P), including entering vendor invoices and preparing payments.
- Process payroll accurately and on schedule.
- Prepare and submit government payroll remittances and other required government filings.
- Maintain accurate financial records and supporting documentation.
- Assist with month-end accounting tasks as required.
Office Administration
- Provide general office support, including answering and directing phone calls, responding to emails, and greeting visitors when required.
- Maintain organized digital and physical filing systems.
- Perform data entry, document preparation, and record management.
- Order office supplies and assist with general office operations.
- Support management with administrative tasks and special projects.
Shipping & Logistics
- Monitor incoming shipments and containers to ensure timely delivery.
- Coordinate with suppliers, freight forwarders, shipping companies, and customs brokers.
- Track shipment status and communicate updates or delays to the team.
- Maintain shipping records and related documentation.
Qualifications
- Minimum 3 years of experience in bookkeeping, accounting, or office administration.
- Experience with Accounts Receivable, Accounts Payable, payroll, and government remittances.
- Strong organizational skills with excellent attention to detail.
- Proficiency in Microsoft Office, particularly Excel.
- Experience with accounting software such as QuickBooks (preferred).
- Excellent written and verbal communication skills.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities.
- Experience with shipping, logistics, or supply chain coordination is considered an asset.
What We're Looking For
The ideal candidate is dependable, professional, and takes pride in keeping both the financial and administrative aspects of the business organized. You are comfortable working independently, communicate effectively, and enjoy supporting a busy office environment.
Pay: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
Experience:
- Bookkeeping: 3 years (preferred)
- Accounts receivable: 1 year (preferred)
- Accounts payable: 1 year (preferred)
Language:
Work Location: In person
