We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position based in British Columbia. This opportunity is within the education sector and focuses on helping two Associate Vice Presidents stay organized, well-prepared, and responsive in a fast-paced environment. The successful candidate will bring sound judgement, strong communication skills, and a detail-oriented approach to managing priorities, schedules, and sensitive information.
Responsibilities:
- Coordinate and manage complex calendars for two Associate Vice Presidents, ensuring meetings, deadlines, and competing priorities are handled efficiently.
- Arrange domestic and international travel, including flights, accommodations, and related logistics, while keeping itineraries accurate and well organized.
- Reconcile corporate purchase card expenses and maintain clear, timely records for two business credit cards.
- Prepare documents, presentation materials, and meeting packages to support leadership discussions and decision-making.
- Draft, edit, and review correspondence and other communications on behalf of senior leaders with discretion.
- Record meeting discussions and produce clear, accurate minutes and follow-up notes for distribution as needed.
- Source office supplies, materials, and other administrative resources to support day-to-day operational needs.
- Provide general executive-level administrative support, including document handling, scanning, and coordination of information as required.
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